Information on KU measures during the coronavirus pandemic

The University Management has established an action committee developing protection measures for employees and students in order to be able to prevent infection at the KU and to respond quickly if a university member tests positive to ensure that any spreading of the virus is kept to a minimum. We have summarized the important information concerning your workplace, business trips, courses and examinations as well as any other KU events. We urgently appeal to all KU members to observe these regulations.

Please keep informed about current developments and check your e-mails regularly.

The following FAQs will be adapted and updated continuously taking into account all the latest relevant developments.

Last updated: September 24, 2021

Hygiene Concept (last updated: September 24, 2021; download as PDF)

1. In essence

  • The 3-G rule: At a 7-day incidence of 35 or more in the city in which the University campus is located, access to buildings is only allowed to those persons who have been vaccinated, have recovered or have been tested and who can show appropriate proof. A written or electronic proof of a PCR test (taken max. 48 hours prior to submission at the KU) or a PoC antigen test (rapid test in the pharmacy or in a test center; taken max. 24 hours prior to submission at the KU) is considered as appropriate confirmation. You can make proof of your vaccination status or recovery from a COVID-19 infection with the appropriate evidence (preferably QR code as a certificate in the Corona app). We will regularly conduct random checks in classes. Therefore, students will have to bring along a 3-G proof and their KU.Card to every on-campus event.
  • Obligation to wear a face mask in KU buildings: In KU buildings, students have to wear a mask. Medical (surgical) masks are sufficient. FFP2 masks continue to offer the best protection from infection. In classes, students have to keep wearing masks at their desk. In offices, employees may take off their mask at their desks.
  • University Library: Access to the reading room is only possible upon presentation of a 3-G proof in combination with the KU card/library card. At the library work stations, students may take off their mask as long as a minimum distance of 1.5 meters can be kept. Depending on the number of visitors, there may be changes to this rule. For more information, please visit https://www.ku.de/en/university-library/.
  • Canteen/cafeteria: 3-G proof must be provided when dining in the canteen/refectory. For more information, please see www.werkswelt.de

 

2. Questions on the 3-G rule

What does 3-G mean for me?

If the 7-day incidence exceeds the number of 35 in the Eichstätt district or in Ingolstadt, only people to whom the 3-G rule applies may enter KU buildings at the respective campus, i.e. those persons who are fully vaccinated, have recovered from a coronavirus infection or who have been tested. The 3-G rule applies to all on-campus events with more than 1000 persons, regardless of the 7-day incidence. For the current incidence level, please check the websites of the District of Eichstätt or Ingolstadt City.

What proof do I have to provide?

a) Proof of a complete course of vaccination or confirmed recovery from COVID-19 infection is the EU digital COVID certificate either as a printout with QR code, preferably as a digital certificate in the German Corona-Warnapp (coronavirus smartphone app to trace possible contacts with infected persons) or the CovPass app.

b) Persons without any vaccination or recovery certificate need a printed or electronic proof of a negative test result from a PCR test (i.e. PoC-PCR test or another test based on other methods of nucleic acid amplification), with a test result no older than 48 hours, or a PoC antigen test (rapid test with certificate from a test center or pharmacy), with a test result no older than 24 hours. Students with a valid student ID will receive free tests. More detailed information to follow at

https://www.ku.de/en/ku-corona-test-strategy

c) Proof of vaccination, recovery or test must be presented upon request together with the KU.Card or an official photo ID.

d) Supervised self-tests replace one of the above-mentioned tests only in exceptions, when a rapid test or PCR test cannot be done in a test center or pharmacy. This applies to excursions of more than one day and events that have been approved by (gesundheit@ku.de) at the request of the lecturers.

How can I get tested?

In addition to the existing rapid test centers in Eichstätt and Ingolstadt, students with a valid student ID will get a possibility to test free of charge on or nearer to campus. More information to follow. Employees can order free self-test kits. More information is available at www.ku.de/en/corona-test-strategy.

How is the 3-G rule verified in everyday life?

The KU will ensure that the 3-G rule is kept by means of regular inspections. In accordance with the regulation in the BaylSMV and the Framework Concept for Universities, the KU is obligated to do so. The KU will inspect the observance of the 3-G rule due to its duty of care for students and employees to ensure that participants of on-campus events are vaccinated, recovered or tested and to thereby minimize any risk of infection. Every lecturer as well as other persons designated for this purpose by the University Management of the KU is authorized to carry out the inspections, in particular the employees of the Facility Management as well as the staff of the University Library.

In classes, there will be regular, thorough and consequent random checks. Therefore, students will have to bring along a 3-G proof and their KU.Card to every on-campus event.

In case of public events, open to external participants (e.g., conferences, lecture series, concerts), the organizers must check participants’ 3-G proof.

What are the exceptions to the 3-G rule?

a) In accordance with Section 3, para. 3 of the BaylSMV, the 3-G rule is not applied to examinations. However, the KU asks students who are not vaccinated or recovered, to get tested voluntarily before an examination.

b) In addition, the 3-G rule does not apply to KU employees when at work. The KU nevertheless asks all its employees to regularly get tested or use self-tests.

c) When picking up ordered media at the Main Library (Click and Collect Service), students do not need 3-G proof.

What should I do if I am ill?

Students, employees and guests of the University, who show typical symptoms of the disease (high temperature, cough, difficulty breathing and shortness of breath) and who have visited or stayed in a risk area in the last 14 days or had contact with persons who were diagnosed with the coronavirus, are asked to call in sick immediately, stay at home and contact the on-call service of the Association of Statutory Health Insurance Physicians (Kassenärztlicher Bereitschaftsdienst) or their GP/primary care physician (Hausarzt). GP practices have precise instructions on how to deal with suspected cases of corona infections. They also ensure that the obligation to notify the German Health Office in accordance with the Infektionsschutzgesetz (German Protection against Infection Act) is fulfilled.

Irrespective of the type of virus, please ensure that you do not have close contact to other persons if you show symptoms of a cold. Please stay at home until your symptoms are fully cured and contact the on-call service of the Association of Statutory Health Insurance Physicians (Kassenärztlicher Bereitschaftsdienst) or your GP by phone. Sick employees do not help themselves or others by showing up at work when ill.

Persons with a diagnosed COVID-19 infection, as well as persons who have knowingly been in contact with a person suffering from COVID-19 in the last 14 days are not allowed to enter University premises. Confirmed cases of infection must be reported to KU Health Management (gesundheit(at)ku.de) immediately, unless this has already been done by the responsible local public health department (Gesundheitsamt).

What are the consequences if I violate 3-G?

In accordance with the applicable legal provisions, the KU may use its domiciliary right and expel and ban violators of the 3-G rule from its campus. The KU is required to report any violation of the applicable state infection control regulations (administrative offense as defined in Section 19 of the 14. BayIfSMV) to the responsible authorities.

3. Questions on masks

Who needs to wear a mask on campus and where?

In all buildings of the University, students, employees and participants of events and any other visitors are obliged to wear a face mask. You are required to wear a medical mask (surgical mask). Alternatively an FFP2 mask may be worn voluntarily, as it offers better protection.

What are the exceptions to the mask requirement?

  • In their offices, employees may remove their masks at their desk, unless in the presence of people who aren’t likewise employees of the KU. During official discussions and meetings, participants may remove their masks at their seats or standing areas, provided that a minimum distance of 1.5 meters is maintained between the persons present. Provided that reliable protection against infection is ensured by transparent protective walls in the area of circulation desks, cash desks and service counters, staff behind the protective wall may refrain from wearing a mask.
  • Lecturers may take off their mask in lectures or courses, if they keep a minimum distance of 1.5 meters from other persons. Students giving a presentation may take off their mask for the duration of the presentation, if they maintain a minimum distance of 1.5 meters. Apart from these exceptions, participants of lectures and courses are generally obliged to wear their masks, regardless of size and number of participants, and even at their desks.
  • In written and oral exams, students may remove their mask at their desk, as long as the minimum distance of 1.5 meters between all persons can be guaranteed. The KU does, however, recommend students to wear a mask. The mask may be removed to identify participants (especially when checking attendance of examinees before an exam). When entering the examination room and when leaving their desk, students must wear their mask.
  • In reading rooms, the management of the University Library can temporarily suspend the obligation to wear masks, if the low number of visitors to the reading room guarantees that work stations will be occupied keeping a minimum distance of 1.5 meters.
    However, in order to provide access to the Library for as many users as possible in times of high demand, we may have to revert back to masks even at the work stations.
  • For artistic on-campus events (eg. rehearsals, performances, shooting of films), participants can take off their mask, if it strongly hinders the artistic activity, i.e., when singing or playing wind instruments.  In this case the distance rule of 1.5 meters has to be observed.
  • During sporting events no masks have to be worn. If the type of sport allows it (individual sports), the minimum distances should be kept. In addition, when using KU sports facilities, we would ask you to refer to the currently valid measures on infection protection regarding sports and the framework concept for sports.
  • Students and employees that are exempt from wearing a mask for health reasons or who cannot wear a mask due to a disability, do not have to wear one on campus. They must however, first show a doctor’s certificate to the Service Center (risiko-begegnung@ku.de) or the HR department (employees). After checking this doctor’s certificate, the KU will issue its own certificate on mask exemption. Likewise, a mask can be temporarily taken off to communicate with people who are hard of hearing.
  • Children under the age of 6 are exempt from the obligation to wear a mask.

4. Prevention

How can I minimize the risk of infection?

The KU strongly recommends that all students and employees resolve all issues that do not necessarily require personal contact by phone or e-mail to the extent possible. This will reduce personal contact to a minimum.

All University members are asked to take a responsible approach to the current situation and, in particular, adhere to the following hand hygiene measures:

  • Keep distance to other people (1 to 2 meters) and avoid contact to people who are obviously ill.

  • Avoid shaking hands.

  • Ensure that you wash your hands regularly (at least 30 seconds, use soap).

  • Adhere to the coughing and sneezing etiquette (sneeze into the bend of your elbow).

  • Avoid contact to persons who suffer from respiratory diseases.

  • Avoid large groups of people.

  • Wash your hands properly before preparing and eating meals.

Is there a risk of infection via surfaces and objects?

In general, the infectivity of corona viruses on inanimate surfaces decreases depending on material and environmental conditions. Initial investigations have shown that SARS-CoV-2 remains infectious for up to 6 hours on certain surfaces – but becomes inactive on paper and other porous materials after a much shorter time. In general, a longer infectivity of the virus can be assumed at low temperatures. It can also be assumed that the virus remains stable for a longer time in biological secretions (in case of contamination).

However, so far there is no evidence of transmission through surfaces in public areas.

The consistent observance of hand hygiene (washing hands, not touching the face) is still the most effective measure against the transmission of pathogens on or through surfaces.

Routine surface disinfection in public areas, including frequent contact surfaces, is not recommended even in the current COVID pandemic.

Here, appropriate cleaning (= mechanical removal of soiling with common household cleaning agents and water) is the method of choice.

Whether disinfection of certain surfaces outside health care facilities is necessary at all should be decided on a case-by-case basis based on the actual contamination of the surface. In this case, the focus should be on contamination through respiratory secretions and, if applicable, surfaces that were frequently touched with the hands of a person who was tested positive for SARS-CoV-2.

If disinfection is considered necessary in individual cases, it should generally be carried out as wipe disinfection. Spray disinfection, i.e. wetting of the surface without mechanical action, is less effective and is also questionable for occupational safety reasons, as disinfectants could be inhaled.

Source: Robert Koch Institute (October 2020)

Who can I contact if I have any further questions?

  • If you have any employment law questions that are not answered in this document, please contact your responsible officer at the HR Department.
  • If you have any questions regarding examination matters, please contact your responsible officer at the KU Examinations Office.
  • If you have any questions on health prevention and hygiene measures, please contact the KU Health Management: gesundheit(at)ku.de

Other useful telephone numbers (medical emergency service, Health Office...)

  • Health Office (Gesundheitsamt) Ingolstadt: +49 841/ 3051461
  • Health Office (Gesundheitsamt) Eichstätt: +49 8421/ 70 - 0
  • Coronavirus hotline: +49 9131 6808-5101
  • On-call service of the Association of Statutory Health Insurance Physicians (Kassenärztlicher Bereitschaftsdienst): 116 117
  • Hotline of the German Federal Ministry of Health: +49 800 / 011 77 22

Where can I find additional information?