Requesting issuance of your final academic record

Once you have successfully completed all modules required in accordance with the examination regulations, including your final thesis, and all grades have been fully recorded in KU.Campus, you may request that your degree documents be issued.

Please use the specific certificate application form for your degree program. You can find this on the KU website under the information for your respective degree program. Please check against the examination regulations applicable to you to ensure that you have completed the application in full.

Please submit the fully completed application via the contact form under the “Final Academic Record” category to the Examinations Office.

Modules that you have completed in addition to those required by the examination regulations can be certified as so-called additional course achievements in an appendix to the transcript of records. A prerequisite for listing these modules as additional course achievements is that you were enrolled in the degree program in which these modules are to be listed on your transcript while completing these additional modules. Please list these modules in your transcript request.

Date of last piece of assessed work

The graduation date corresponds to the day on which the last piece of assessed work as specified in the examination regulations (e.g., written examination, written assignment, or submission of the final thesis) was fulfilled. Additional requirements are not taken into account. The following deadlines apply for semester assignment:

• University degree programs:
  • Conclusion of studies in the summer semester: Last piece of assessed work completed by September 30 (exams in the second exam period already count toward the following semester).
  • Conclusion of studies in the winter semester: Last piece of assessed work by March 31 (exams in the second exam period already count toward the following semester).
• University of Applied Sciences (FH) degree programs:
  • Conclusion of studies in the summer semester: Last piece of assessed work by September 30.
  • Conclusion of studies in the winter semester: Last piece of assessed work by March 14.

Processing time and scope

The Examinations Office processes certificate requests in the order in which they are received. Please refrain from inquiring about the status of your request so as not to delay the process.

Incomplete applications result in longer waiting times.

By default (unless otherwise specified in the examination regulations applicable to you), you will receive the following graduation documents in both German and English:

• Final Academic Record
• Degree Certificate
• Diploma Supplement with Transcript of Records

Collection of degree certificates by third parties

If you are unable to pick up your documents in person, you may have an authorized representative do so on your behalf. During office hours, this representative must present the following documents at the Examinations Office:

1. A power of attorney signed by you in your own handwriting,
2. a copy of your ID card or passport (which will remain at the Examinations Office), and
3. the representative’s own ID card for identification purposes