Receiving support more than once

Yes, it is possible to receive funding more than once subject to the following conditions

• multiple funding of internships in Erasmus+ program countries is possible as long as the total duration does not exceed 360 days in the course of a doctorate
• multiple funding of internships in Erasmus+ partner countries is not possible

Participants with fewer opportunities

General information

In addition to your Erasmus+ funding, you may be able to apply for a top-up for participants with fewer opportunities. The top-up amounts to 250.00 euros per month for long-term stays and up to 150 euros per month for short-term stays.

Please note: The top-ups for participants with fewer opportunities cannot be combined with each other. This means that even if you fulfill several of the following conditions, you can receive a maximum of one grant.

Top-up for first-time graduates

This top-up can be applied for by doctoral students, none of whose parents (or legal guardians) have an academic degree (FH or university). A master craftsman's certificate is NOT counted as an academic degree in this context. In the case of single parents, this regulation only applies to the parent with whom the child lived.

Proof: Honorary declaration from your parents or legal guardians (for single parents: the parent).

Top-up for employed doctoral candidates

Doctoral students who have been in continuous employment for at least six months prior to the start of their internship abroad and who are unable to continue this employment during their stay abroad are entitled to apply for this top-up. The following applies:

• Monthly earnings of between 520.00 and 850.00 euros. The net earnings from all activities per month are added together; if different, the average value from six months applies
• Exercise: At least 6 months consecutively, up to at least three months before the start of the internship
• Termination is not a requirement - the employment contract can also be paused.

Note: Unfortunately, doctoral candidates who are self-employed are not eligible to apply (the DAAD is currently discussing an amendment to this regulation).

Proof: payslip or tax certificate/tax return.

Top-up for doctoral students with child(ren)

Doctoral students who are traveling abroad for an internship with their child/children can apply for this top-up. The amount is independent of the number of children. By applying for this top-up, you undertake to submit proof that the child belongs to you and will be traveling with you. The additional funds can also be granted for couples. However, double funding for a child is excluded.

Please note: Doctoral students with child(ren) can alternatively submit a real costs application. In this case, the real costs must be fully substantiated by receipts. If you wish to apply for real costs, please contact the KU International Office at least three months before the start of your mobility.

Proof: Copy of the child's birth certificate and travel ticket.

Top-up for doctoral candidates with a severe disability or chronic illness

Doctoral students with severe disabilities and doctoral students with a chronic illness that is associated with additional financial requirements abroad can apply for this top-up. When applying for this top-up, you undertake to submit proof of your disability or chronic illness (e.g. confirming medical certificate or severely disabled person's ID card). In the case of a chronic illness, the medical certificate must state that you will incur additional financial expenses abroad as a result.

Please note: Doctoral candidates with a severe disability or chronic illness can alternatively submit an application for real costs. In this case, the real costs must be fully documented with receipts. If you wish to apply for real costs, please contact the KU International Office at least three months before the start of your mobility.

Evidence:

• Chronic illness: Medical certificate confirming that you have additional financial needs abroad due to your chronic illness. The type of illness and the amount of the additional need do not have to be noted or quantified.
• Severe disability: Copy of the severely disabled person's ID card or medical certificate.

Look for an internship in one of the countries that are eligible for funding. The position should have a sensible connection to your studies and basically meet the guidelines of the program.  We recommend taking care of this at least 6 months before the start of the internship. The Service Center will be happy to help you find an internship.

Apply in KU Mobility-Online as follows:

1. Register HERE with your KU ID (e.g. wws1234 and your password*)

2. You will then receive a confirmation of registration by email with your login name. From now on, please use the link in this confirmation email to access your application data.

3. All required documents must then be uploaded to Mobility Online  One pdf document per step is possible (multi-page up to max. 5 MB).

Create the Erasmus+ Learning Agreement for Traineeships:

Work out the content of the traineeship together with the traineeship institution. These must be set out in writing in the Learning Agreement for Traineeships (template see Documents & Downloads).

Also discuss the internship content with the person who will supervise your doctoral project and also sign the Learning Agreement for Traineeships (“coordinator at the Sending Institution”). Sign the completed Learning Agreement for Traineeships yourself and obtain the signature of the internship institution. This can be done electronically, i.e. by e-mail.

 Please upload all application documents to Mobility-Online:    

• Erasmus+ Learning Agreement for Traineeships (signed by all parties)
• Application form (signed printout of the online application)
• Certificate of enrolment
• Copy of your most recent university degree
• Curriculum vitae in tabular form
• Letter of motivation addressed to the International Internships Service Center (max. 1 A4 page)
• Proof of insurance coverage for health, accident and personal liability insurance (tip: the combined health, accident and personal liability insurance of the DAAD)

Once the application documents have been checked, the grant agreement will be issued by the IP Service Center and sent to you by e-mail. Sign the Grant Agreement and upload it to Mobility-Online.

If you are accepted, you will receive funding from € 490.00 per month (30 days each). Initially, 80% of the total funding amount will be paid out to you.

Changes to the content and form of the internship, i.e. changes to the Learning Agreement, which occur after the start of the internship must be agreed in writing immediately.

Please inform us in writing by e-mail to praktika-international(at)ku.de two weeks after the start of the internship or immediately after you become aware of the change.

Changes to the Learning Agreement for Traineeships must be confirmed in writing and signed by all parties involved. Please use the amendment template in the “Learning Agreement for Traineeships” (see download area).

Any extension of the Erasmus+ traineeship must be requested informally by e-mail to praktika-international(at)ku.de at least 30 days before the end of the originally agreed stay. The extension period must immediately follow the current stay and must not exceed the maximum funding period of 360 days.

Please submit a short evaluation two weeks after the start of the internship (upload in Mobility-Online) and provide information (in bullet point form) on:

• Familiarization phase
• Supervision
• Internship contents
• Integration in the company
• Social network outside the company
• Potential problems

After half of the internship period is over, please submit a short interim report (1.5-2 pages) (upload in Mobility Online). This should contain the following aspects:

• Information on the implementation of the internship
• Tasks
• Supervision
• General judgment regarding satisfaction with the internship