Students can only register after the registration period has ended, if they can prove that they have missed the deadline due to reasons beyond their control or responsibility. For further information please see here.

Form for late registration for an examination

Information sheet on participating in written examinations

Information sheet on participating in written examinations

Guidelines on family-friendly regulations for students:

KU Guidelines

As a general rule, each module offered by the KU can only be taken once.

Each module consists of one or more courses (a lecture and/or seminar and/or exercise, etc.). A module is usually completed with an examination.

Even if several different courses are offered for a module, the module may only be counted as a required module or a required elective module or an elective module in the degree program in which the student is enrolled once.

After a module has been entered for the student’s degree program, if the student completes the same module a second or third time, it can only be entered in the transcript of records as an additional voluntary achievement and may not be included in the final academic record.

An exception is made to this rule for modules for which it is explicitly stated in the examination regulations that the module may be chosen multiple times.

Only these modules may be completed up to three times with different courses with different content and counted toward the degree program each time in accordance with the examination regulations.

When registering for the corresponding examination on KU.Campus, students must register for the first time (Erstablegung), the second time (Zweitablegung), or the third time (Drittablegung) accordingly.

For example: The module ÄDL Textanalyse (Early German Literature Text Analysis) may be chosen multiple times according to the examination regulations. View in KU.Campus: 

The same module title is listed multiple times in the final academic record. From the second time onward, ‘Verbreiterung/Vertiefung’ (advanced) is added to the module title. The title of each examination is given in the transcript of records, which makes it clear that different courses with different content were completed each time the module with the same name was taken.

For example, a student has completed this module three times with different content.

Text in final academic record:

Early German Literature Text Analysis                          Grade: 1.3
Early German Literature Text Analysis (advanced)     Grade: 1.7
Early German Literature Text Analysis (advanced 2)  Grade: 1.0

Text in transcript of records:

Early German Literature Text Analysis                         Grade: 1.3   5 ECTS
Minnesang                                                                        Grade: 1.3

Early German Literature Text Analysis (advanced)    Grade: 1.7   5 ECTS
Erec                                                                                    Grade: 1.7

Early German Literature Text Analysis (advanced 2) Grade: 1.0   5 ECTS
Hartmann von Aue                                                          Grade: 1.0

Case examples for modules that may be chosen multiple times

Examinations subject to prior binding registration and non-registration (login) examinations

The following explanations regarding examination registration and de-registration essentially refer to all examinations at the KU that are subject to binding registration.
These include:

1. Final module examinations at the KU (written examinations and oral examinations at the end of the semester)
2. Module examinations consisting of several parts, whereby at least one part of the examination is to be assigned to the final examinations (e.g. written examination and presentation)
   Registration for no. 1 and no. 2 is effected in KU.Campus within a registration period published on the Examination Office’s website.
3.  In-semester module examinations for which registration and de-registration modalities (in this case a registration obligation) have been defined by the respective examiners.
   Registration for no. 3 is effected according to the examiner's instructions (e.g. registration within a certain deadline as communicated by the examiner by entering one’s name in a registration list provided by examiner). In addition, login for the exam in KU.Campus is required.

At the KU, all in-semester examinations for which the respective examiners have not stipulated binding registration or de-registration regulations (i.e. no registration obligation) can be taken without prior binding registration. Login via KU.Campus is required for these in-semester examinations.

Please note: In-semester examinations for which no additional registration and de-registration modalities have been stipulated are deemed to be registered for when they are taken.

Participating in examinations

In order to participate in a module examination that is subject to binding registration, students must register via KU.Campus  within the set registration period .

On registering for an examination, the student enters into a legal relationship, which ends with the announcement of the examination grade. Taking part in an examination that is subject to binding registration without having effected due registration is not possible in any case.
Registration for an examination cam only be effected within the registration period specified on the website of the Examination Office. Students receive an automatic confirmation e-mail generated by the system following registration.

Please note: The same procedure is to be followed for examinations that do not require binding registration and for which no registration modalities have been stipulated and communicated by the examiners. Before taking these examinations, students are required to login for the exam via KU.Campus during the login period published on the Examinations Office’s website. Login for the exam will also be confirmed by e-mail. These examinations are not considered registered until they are taken.

Examinations subject to binding registration outside of the regular registration period

If, in exceptional cases, examinations for which students must register via KU.Campus take place before the official registration period, they are deemed to have been registered for as soon as the student takes them. Technical registration must then be effected retrospectively by the students during the regular registration period, if no separate registration period has been set up for these exams.

For block courses (e.g. a continuous 2-week course block) that begin before the start or after the end of the regular registration period and include examinations that require binding registration, the following special regulation shall apply: The examination registration and de-registration period begins 14 days before the start of the first blocked event and ends two days before the (first) respective examination date.

Similar regulations apply if events are held regularly over a longer period of time and conclude with a final examination that is taken before the start of the regular registration period for end-of-semester examinations. In these cases, the period for registration and de-registration usually starts 14 days before the final examination and ends two days before the final examination.

Please note: If blocked courses only conclude with in-semester examinations, the regulations for examination login shall apply. The examiners are free to specify additional registration and de-registration modalities. Then the regulations for tests requiring notification apply.

Registration problems

Students must report any occurring problems with registration to the KU Computer Center (landing page KU.Campus/General information/Report a problem) or to the KU Examinations Office within the respective registration period.

If students have failed to report a problem to the Computer Center or the Examinations Office within the period stipulated, they will not be able to use belated reports for a subsequent registration for examinations.

After expiry of the registration deadline you may only register for an examination that is subject to binding registration if you can provide proof that you missed the registration deadline due to reasons that were not within your control. Reasons such as not knowing how/when to register, computer problems, being abroad during the registration period, or receiving incorrect information from other students can generally not be considered as these factors are within students’ control.

Late registration can be applied for using the form Application for late registration for an examination that must be submitted to the responsible board of examiners/responsible examination committee.

The board of examiners/the examination committee decides on the application and forwards it, together with the documents supporting the application, to the responsible administrator at the Examinations Office, who will then inform the students of the decision and, if necessary – in the case of approval – make a late registration

Late registration for examinations

Late registration can be applied for using the form  Application for late registration for an examination  that must be submitted to the responsible board of examiners. 

The board of examiners decides on the application and forwards it, together with the documents supporting the application, to the responsible administrator at the Examinations Office, who will then inform the students of the decision and, if necessary – in the case of approval – make a late registration.

Before conducting the examination that is subject to binding registration, the lecturer shall checks whether all examinees present have a valid registration on the basis of a list of registrations. Students who are not on the list of registrations may not participate in the examination. If there are doubts as to whether a student is registered, the lecturer may demand that they present their confirmation e-mail (sent to all students automatically after registering for an examination). Students are therefore recommended to bring their registration confirmation e-mail to the examination.

If the student is unable to present this document, he or she may not participate in the examination. Students may not register for the examination via lecturers on the day of the examination.

If the examiners have stipulated individual registration and de-registration modalities for in-semester examinations of university degree programs, these shall be binding for the examinees.

Admission requirements for an examination

If students must meet certain requirements in order to participate in an examination, the lecturer shall check whether these requirements have been fulfilled before conducting the examination.
If students have not fulfilled the requirements, they may not participate in the examination in any case.

De-registration from examinations requiring binding registration is possible within the deadlines published on the Examinations Office’s website (semester schedule) . After expiry of the registration and de-registration deadline, the registration for the examination is binding.

Withdrawal from examinations

Irrespective of this, withdrawal from a registered examination is possible for good cause and upon presentation of appropriate evidence via the board of examiners.

Information on withdrawal from an examination, in particular regulations on sick leave in connection with examinations (inability to take examinations), can be found on the Examinations Office’s website.

If registration deadlines are repeatedly missed, this can have a negative impact on the further course of study. Since modules are often only offered in two-semester cycles, students possibly face a corresponding extension of the study time. If the maximum duration of the studies is exceeded, students may also fail the degree program.

If an examination is not taken despite registration and there is no proper withdrawal, the examination is to be assessed with the grade 5.0/fail.

If a student does not submit the work required for a registered examination (e.g. semester paper, portfolio) by the deadline, the result of the examination will be a grade of 5.0/failed.

If the examination regulations specify that attendance is required in a course within a module, the lecturer usually informs the students at the beginning of any rules that must be adhered to in the case of absence (e.g. attendance list, what to do in case of illness, in what form students may be excused for their absence/what proof of reasons for absence they must present).

If students do not comply with the attendance requirement stipulated in an examination regulation to the required extent, they may initially take the examination. However, if the student passes the examination, the module cannot be entered as passed or given a grade until the attendance requirement has been met. The examiner may require the student to submit appropriate proof of subsequent course attendance.

If students fail a module examination, they must usually pass it on the first (some FH degree programs) or the second (university degree programs) retake at the latest – depending on the examination regulations – otherwise the examination will be considered to have been failed at the final attempt. If students have failed an examination for a required module or a required elective module at the final attempt and therefore have no more opportunities to retake it, they may not continue their studies. In this case, it would also no longer be possible to compensate for the failed module with a module that may be credited.

If attendance is a binding requirement in a course within a module for which students must only retake the examination and they have already fulfilled this requirement, they are not obliged to attend the course of the module they are repeating again. As soon as the examination to be repeated is offered again, students can register for the retake examination within the respective prescribed registration period, or login for it if it is an in-semester examination with no registration obligation.

If retaking the exam is possible in the same semester (final examination in the second examination period), the retake examination must generally correspond to the initial examination in terms of type and scope. If retaking the module is only possible in the following semester, the examination conditions that are stipulated for the respective module in the following semester shall apply. For example, this may mean that the examination type changes in the following semester.

Students should be aware that the module that they are retaking in the following semester may be run by a different lecturer than before and that the aims and topics may be different, meaning that the focus of the examination could also be different. If this is the case, it is recommended that students attend the course again. However, there is no binding requirement to do so.

During the course of study, examinations results can be viewed in the overview of grades in KU.Campus.

The type of assessment of a module (graded/ungraded) is regulated in the respective examination regulations and the associated module description. The defined type of assessment can only be modified for the future by changing the module description and, if necessary, the examination regulations. The subsequent grading of a module that is shown as ungraded or replacing a grade by the assessment pass is not permitted (not even informally).
The ECTS credits will only be booked when all examination achievements belonging to a module have been completed. The dates on which the examination results will be made available are provided in the schedule of dates on the Examinations Office’s website.

Examination achievements that are completed during enrollment in the chosen degree program in addition to those required according to the examination regulations can be certified in an appendix to the Transcript of Records.

The module examination types offered in a degree program are listed in the examination regulations. If there are several examination types for a module (e.g. written examination, written assignment, presentation, portfolio, etc.), the examination type chosen by the lecturer for the respective module will be announced at the beginning of the semester. The different examination types are grouped by two categories of examinations. At the KU, we differentiate between end-of-semester examinations and in-semester examinations. These are subject to different regulations as regards registration and de-registration deadlines/login deadlines, examination periods and retake examinations.

1. Definition

A final examination is an oral or written examination that concludes a module at a certain date at the end of the semester.

Before taking a written examination for the first time, students are recommended to read the information on the regulations applicable at the KU for implementation of written examinations carefully. A corresponding information leaflet - Information on participating in written examinations – is available on the website of the Examinations Office under General Information and Forms.

2. Examination periods

There are different examination periods for university degree programs and FH degree programs. The respective examination period always starts at the earliest after the registration and de-registration deadline for final examinations published in the respective semester schedules.

University degree programs
As a rule, there are two different examination periods per semester for final module examinations.

Start of the first examination period:
End of the lecture period/start of the lecture-free period

Start of the second examination period:
Beginning of the following semester or, at the latest, beginning of the lecture period of the following semester Both examination periods can be used for first-time submissions as well as for repeats of final module examinations. The dates of individual examinations are determined by the examiners and published in the examination entries on KU.Campus.

FH degree programs
There is one examination period per semester for final examinations. The examination period and individual examination dates are published on the faculty website of the respective FH degree programs ( Faculty of Religious Education  or Faculty of Social Work). 

3. Registration and de-registration deadlines

The deadlines for registration and de-registration for the respective examination periods are published on the website of the Examinations Office under Dates for examination registration and publication of grades .

De-registering from final examinations of university degree programs and FH degree programs:
Students can de-register from final written examinations using KU.Campus up to 6 working days (Monday to Saturday) before the examination is taken.

There are different de-registration regulations for final oral examinations depending on the type of examination (individual examination/group examination)

Individual examinations:
After expiry of the registration period, students can still de-register directly in KU.Campus up to 6 working days before the first individual examination date (in accordance with examination schedule). Furthermore,  it is also possible to de-register by means of an informal application (in writing or by e-mail) stating the exact module examination number that is submitted to the Examinations Office up to the last working day before the first individual examination date (in accordance with examination schedule) of the final oral examination.

Group examination:
De-registration from the group examinations is only possible until the end of the respective registration period for the final examinations.
These final examinations include oral final examinations with several examinees on the same date, who take the exam in groups of two or more, and music practical final examinations, which are held in small groups.

4. Retaking final examinations

There are different regulations for retaking final examinations for students of FH degree programs and those of university degree programs.

University degree programsStudents who fail a final examination in the first examination period may retake the examination in the second examination period. Students who choose not to take an examination in the first examination period and take the examination in the second examination period for the first time instead must wait until the next time the module is offered to retake the examination.
It is recommended that students who intend to change university, degree program, or subject take examinations in the first examination period as the second examination period is during the new semester, meaning that examination results may not be available in order for them to be accredited on time. If students decide to take examinations in the second examination period despite the fact that they intend to change universities, they must be enrolled at both universities at the same time.

FH degree programs
Students of FH degree programs can retake the final examination as soon as the module is offered again. The retake must take place within the period specified in the respective examination regulations.

1. Definition

All examinations that are not a single oral or written examination at the end of the semester are classified as in-semester examinations (e.g. seminar paper, written assignment, presentation, portfolio).

2. Examination period

In-semester examinations/examinations taking during a course can be conducted at any time during the semester. Thus, the examination period for in-semester examinations covers the whole semester. As a rule, the lecturers specify at the beginning of the semester, when and in what form these examinations are taken (e.g. written assignment, presentation, seminar paper, portfolio) during the semester. The lecturers communicate this information in their courses or using the examination entries in KU.Campus.

3. Examinations subject to prior binding registration and in-semester examinations that are not subject to binding registration

In case of in-semester examinations, the examiners decide themselves whether their examinations are subject to binding registration or not.

All in-semester examinations for which the examiners have defined and communicated registration and de-registration modalities (e.g. registration via a list provided by the examiners by ..., de-registration with the examiners by ...) are subject to binding registration.

 All in-semester examinations are not subject to registration if no registration and de-registration modalities (here no registration requirement) have been specified by the examiners.

This applies both to university degree programs and FH degree programs at the KU.

If the examiners specify registration and/or de-registration modalities (e.g. submission of the written assignment by and/or registration is required via a list of the examiner by XX,XX,XXX), these are communicated to the students at the beginning of the semester. Generally, this information will also be posted in the respective examination entry in KU.Campus.
Regardless of whether an in-semester examination is subject to registration or not, students must always login for these examinations via KU.Campus, in order to enable subsequent entry of grades.

If the examiners set deadlines for submission of in-semester examinations (e.g. written assignment), these are monitored by the examiners themselves without the involvement of the Examinations Office. The same applies to the definition and communication of individually specified registration and de-registration modalities.

Simply setting a deadline for the submission of in-semester examinations does not constitute an obligation to register.

If the examiner does not specify any conditions for registration or de-registration, but does specify a deadline for the submission of an in-semester examination, this deadline is binding for the submission of the piece of assessed work. If the examination performance is then not submitted on time, the examination is considered as not taken (no failed attempt). The student must then de-register again and may bring the exam in at a later date.

If, in addition to a submission deadline, the examiner also specifies registration and/or de-registration modalities for the in-semester examination, failure to meet the submission deadline will result in a failed attempt on the part of the student.

Submission deadlines specified by the examiners can be extended at the request of the student if there are reasons that are beyond the student’s control. The justified application must be submitted to the responsible board of examiners before the respective deadline expires.

When determining the submission dates (including extension dates), the individual correction times must be taken into account so that the respective grade entry dates can be met.

4. Deadlines for registration and de-registration/login for in-semester examinations

Students must first login for all in-semester examinations that require registration and those that do not using KU.Campus.

Log in
Such login is technically the same process as registering for an exam via KU.Campus. But unlike binding registration, the login has no legal effect on the examination. It only serves the purpose that the later assessment of the exam can be published in the campus system.

For login for in-semester examinations there will be a specific login period each semester that will extend over a large part of the semester and will be published on the website of the Examinations Office under Dates for examination registration and publication of grades. Login should be completed before taking every in-semester examination.

Additional registration after login
The respective examiner shall decide whether students also need to login for an examination that is subject to binding registration.
If the examiner has communicated a registration requirement for his/her examination, this is associated with the corresponding consequences under examination law (e.g. booking of a failed attempt if a written assignment registered with the examiner is not handed in).
If the examiner has not specified a registration requirement, the examination is only considered to be registered when it is taken/submitted. If no examination performance is submitted, this has no consequences under examination law (e.g. no failed attempt if a written assignment not subject to registration is not submitted).

5. Retaking in-semester examinations

Students cannot retake an in-semester examination during the same semester. It can be retaken in the following semester at the earliest, as soon as the module is offered again. Students of university degree programs can retake a failed in-semester examination at the earliest possible retake date or at a later point. In case of FH degree programs, the retake period is determined by the respective examination regulations of the degree program.

When retaking a written assignment/seminar paper, students are given a new topic with a new deadline and must re-register for the in-semester examination (new examination entry in KU.Campus). Students may not retake written assignments that have already been submitted and graded in order to improve their grade.

Should a permanent or prolonged disability or equivalent impairment prevent students from sitting examinations, attending courses or completing assessments that are required during their course of study, they can apply for adjustments to compensate for the disability with regard to the respective examination(s). They send their application to the chairperson of the board of examiners of their degree program.

Possible reasons for adjustments to compensate for disabilities/impairments generally differ between permanent, i.e. non-temporary, and longer lasting, i.e. temporary impairments.

• Typical cases of permanent impairments are, for example, visual impairments, paralyses and/or malformations of the limbs.
• Typical cases of longer lasting impairments are, for example, bone fractures or a severe illness.
• As a rule, the following impairments are not considered eligible cases for adjustments to compensate for disabilities/impairments: Stress during exams, exam anxiety or concentration problems, which are based on tensions and strains typically associated with the exam situation, since each candidate is more or less exposed to this depending on their constitution.

General information

General notes

Adjustment to compensate for a permanent disability/impairment for all examinations

Adjustment to compensate for a temporary disability/impariment for selected examinations

Adjustment to compensate for a temporary disability/impairment for (one) type(s)

If you can provide proof of reasons that are not within your control, you can extend the permissible time for working on your thesis. Please fill out this application:

Extension of the processing time of the Bachelor's/Master's thesis for important reasons

If, during the process of writing your thesis, you find that the title of your thesis needs to be specified, you can do so using the following form:

Application for changing the title of the final thesis after the topic has been issued

Please note that the original topic must not change in principle!

A subsequent change of title is only possible for students of degree programs at the Eichstätt campus.

If you need a separate confirmation for submission of your thesis elsewhere, please  apply for it using the followingform that must be submitted to yourExamination Office.

Proof of submission of final thesis

Accreditation of a written assignment in accordance with LPO I as a Bachelor’s thesis

Students of teaching degree programs can have their written assignment recognized as a Bachelor's/Master's thesis in accordance with the examination regulations for the teaching profession (LPO I).

The following form is required for accreditation:

Accreditation of a written assignment (LPO I) as a Bachelor's thesis

Please attach the written assignment to the form as an annex.

University degree programs:

Information on the final thesis

Fachhochschule (FH) degree programs:

Information on the final thesis

Information on the cover page

Your final thesis must contain the following required information on the cover page:

• Personal details (name, date of birth, student registration number)
• Bachelor’s/Master’s thesis
• Degree program and semester
• Topic of your thesis in German and English (must match with the topic submitted upon registration)
• Catholic University of Eichstätt-Ingolstadt
• Reviewer