Erasmus+ internship funding (SMP)

Europafähnchen im Sonnenlicht
© colourbox.com

 

Do you have questions on Erasmus+ for internships?

Please send us an e-mail to praktika-international(at)ku.de.

At a glance

Persons eligible for funding

  • All regularly enrolled students at the KU (“degree seeking”) regardless of their nationality
    Important: “Exchange Students” are not eligible for funding
  • Students of all disciplines from the 1st semester onwards
  • Graduate students (within 12 months after graduation, if application and approval have been made before exmatriculation)
  • Registered doctoral students (see research internships)

Payments

Monthly funding levels Erasmus+ Program Countries

Scholarship of at least € 690.00 per month (30 days) for physical mobility (see below) sorted by country group:

Scholarship rate per month (30 days) sorted by country group:

Country group 1: € 750.00 per month: Austria, Belgium, Denmark, Finland, France, Italy, Iceland, Ireland, Liechtenstein, Luxembourg, Netherlands, Norway, Sweden.

Country group 2 and 3: € 690.00 per month: Bulgaria, Estonia, Greece, Croatia, Latvia, Lithuania, Malta, North Macedonia, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Czech Republic, Turkey, Hungary, Cyprus.

 

Monthly funding levels Erasmus+ Partner Countries

Stipend of at least € 700.00 per month (30 days) for physical mobility (see below) sorted by country group:

Partner countries of regions 13 and 14: 750,-- € per month: Andorra, Faroe Islands, Great Britain, Monaco, San Marino, Switzerland, Vatican City

Partner countries of regions 1 to 12: € 700.00 per month: All countries not listed so far, with the exception of Belarus, North Korea, Russia and Syria. Funding is not possible in these countries.

General information on receiving payments
  • The grant is disbursed in two installments (80% / 20%). The final funding amount will be determined upon completion of the internship.
  • Any salary or payments you receive for the internship (Praktikumsentgelt) will not be credited
  • Up to an amount of € 300.00, the Erasmus internship grant is also not credited against your BAföG
  • In case of conclusion of a Learning Agreement for Traineeships: full recognition by the University either as required internship (ECTS credits) or entry in the Diploma Supplement (voluntary internship)
Physical/online mobility phase

You can only receive an Erasmus+ grant for the physical mobility phase. If part of your internship takes place online and can be completed from Germany, you are not eligible for financial support for this period.

Erasmus+ program countries:
Irrespective of this, the total duration of the internship of at least 60 days and a maximum of 6 months counts for the scholarship application.

Erasmus+ partner countries:
Irrespective of this, the total duration of the internship of at least 60 days and a maximum of 6 months counts for the scholarship application.

If you work from home during your internship in the target country (home office), this will count towards the physical parts of the mobility program.

Receiving support more than once

Yes, it is possible to receive funding more than once subject to the following conditions:

  • Multiple funding of internships is possible as long as the total duration does not exceed 12 months (within a study cycle, e.g. Bachelor’s or Master’s or after graduation in a new degree program) for program countries
  • Multiple funding of internships is not possible for partner countries

Special funding/top-up

Travel costs and Green travel

With the topic "Environment and Climate Change", Erasmus also aims to raise awareness among grantees and institutions relating to climate change and environmental protection, and regarding the ecological footprint that participants create during their mobility programs.

Green travel refers to travel that uses low-emission modes of transportation such as bus, rail, or carpooling for the majority of the trip .

There is no detailed list of possible means of transportation in the Erasmus+ program. Thus, travel by ship is also considered "green travel" if the location can otherwise only be reached by air (e.g. Ireland, Iceland, etc.).

The following modes of transportation are considered sustainable by the German Academic Exchange Service:

  • Train
  • Carpooling
  • Bus
  • Bike
  • On foot
  • Ship

Up to a total of 6 travel days are subsidized for green travel. A maximum of 2 travel days are funded for non-green travel. This applies both to internships in Erasmus+ program countries and to internships in Erasmus+ partner countries.

When applying, you undertake to keep the original proof of arrival/departure for 5 years and/or to submit it to the International Office of the Catholic University of Eichstätt-Ingolstadt for verification upon request.

Proof: e.g. travel tickets. Upload the copies of the proof in Mobility Online after the mobility.

Overview of payments for non-green travel and green travel
Overview payments
Participants with fewer opportunities

General information

In addition to your Erasmus+ funding, you may be able to apply for a top-up for participants with fewer opportunities. The top-up amounts to 250.00 euros per month.

Please note: The top-ups for participants with fewer opportunities cannot be combined with each other. This means that even if you fulfill several of the following conditions, you can apply for a maximum grant of 250.00 euros.

Top-up for first-time graduates

Students can apply for this top-up if none of their parents or guardians has an academic degree (FH or university). A master craftsman's certificate is NOT counted as an academic degree in this context. However, courses of study completed abroad by a parent or legal guardian that are not recognized as such in Germany (e.g. physiotherapy) are counted as academic qualifications. In the case of single parents, this regulation only applies to the parent with whom the child lives.

Proof: Honorary declaration from your legal guardian or custodian (for single parents: the parent).

Top-up for working students

Students who have been continuously employed for at least six months prior to the start of their internship abroad and who are unable to continue this employment during their stay abroad are entitled to apply for this top-up. The following applies:

  • Monthly earnings between 520.00 and  850.00 euros. The net earnings of all activities per month are added together; if different, the average value from six months applies.
  • Exercise: At least 6 months consecutively, until at least three months before the start of the internship
  • Notice of termination is not a requirement - the employment contract can also be paused.

Please note: Students who are self-employed and dual/part-time students with a fixed salary are unfortunately excluded from applying (the DAAD is currently discussing an amendment to this regulation).

Proof: payslip or tax certificate/tax return.

Top-up for students with child(ren)

Students who are traveling abroad for an internship with their child/children can apply for this top-up. The amount is independent of the number of children. When applying for this top-up, you undertake to submit proof that the child belongs to you and will be traveling with you. The additional funds can also be granted for couples. However, double funding for one child is excluded.

Note: Students with child(ren) can alternatively submit an application for real costs. In this case, the real costs must be fully documented. If you wish to apply for real costs, please contact the International Office of the KU at least three months before the start of the mobility.

Proof: Copy of the child's birth certificate and travel ticket.

Top-up for students with a severe disability or chronic illness

Students with a severe disability and students with a chronic illness which is associated with additional financial needs abroad can apply for this top-up. When applying for this top-up, you undertake to submit proof of your disability or chronic illness (e.g. confirming medical certificate or disability card). In the case of a chronic illness, the medical certificate must state that you will incur additional financial expenses abroad as a result.

Note: Students with a severe disability or chronic illness can alternatively apply for real costs. In this case, the real costs must be fully documented with receipts. If you wish to apply for real costs, please contact the International Office of the KU at least three months before the start of your mobility.

Proof:

  • Chronic illness: Medical certificate confirming that you have additional financial needs abroad due to your chronic illness. The type of illness and the amount of the additional need do not have to be noted or quantified.
  • Severe disability: Copy of a severe disability certificate or medical certificate.

Which internships are (not) funded?

Type of internship: Full-time or Teaching Assistant, voluntary and required internships possible

Internships in the following areas are supported (examples):     

  • Private-sector and public companies
  • Vocational training institutions
  • Research centers
  • Cultural institutions, museums, (high) schools, etc.
  • Non-profit organizations, associations, non-governmental organizations, foundations
  • Social partners or another representative of the labor market (including chambers of commerce, trade or professional associations and trade unions)
  • Local, regional or national public bodies

Funding is not available for internships in

Possible internship countries

Internships can be funded via Erasmus+ in the 33 participating program countries.

Internships can be funded via Erasmus+ in participating partner countries.

Duration of internship

  • Internship duration of at least 60 days and maximum of 6 months (partner countries and program countries)
  • Only full-time internship or teaching assistant

    Important:
  • Multiple funding of internships in Erasmus+ program countries is possible as long as the total duration of 6 months is not exceeded.
  • Multiple funding of internships is not possible for partner countries
  • A maximum of 12 months of Erasmus+ funding is available to you. You can combine Erasmus+ studies and Erasmus+ internships within a study cycle, e.g. Bachelor's or Master's degree. Another option would be after completion of your degree, in a new study program ( internships with a maximum duration of 6 months).

Selection criteria

  • Formalities (correctly completed and complete application documents submitted in good time before the start of the internship)
  • Academic achievements not worse than a grade point average of 3.0 (for scholarships in Erasmus+ program countries), or 2.3 from 01.01.2025 (for scholarships in  Erasmus+ partner countries)
  • Motivation
  • Learning Agreement for Traineeship with study reference
  • Time of application (“first come, first served”). Scholarships can only be approved for as long as funds are available. As soon as these funds are exhausted, funding is only possible again in the following project year.
  • An application is excluded after the start of the internship

Application process

Internship search

Look for an internship in one of the countries that are eligible for funding. The position should have a sensible connection to your studies and basically meet the guidelines of the program.  We recommend taking care of this at least 6 months before the start of the internship. The Service Center will be happy to help you find an internship.

 

After internship acceptance

Apply using KU Mobility Online as follows: 

  1. Register HERE with your KU user ID (e.g. wws1234 and your password*)
  2. You will then receive a registration confirmation e-mail with your login name. From now on, please use the link in this confirmation e-mail to access your application data.
  3. All required documents must be uploaded to Mobility Online in a next step. One pdf document is possible per step (multi-page up to 5 MB max.).

Preparation of the Erasmus+ Learning Agreement for Traineeships:

Work together with your internship facility to develop the contents of the internship. These must be set down in writing in the Learning Agreement for Traineeships (template see below under documents and downloads).

Also discuss the internship contents with your program coordinator or a faculty member who is the academic supervisor of the internship("  Academic coordinator") and also signs the Learning Agreement for Traineeships  ("Academic coordinator at the Sending Institution"). Sign the completed Learning Agreement for Traineeships yourself and obtain the signature of the internship institution. This can be done electronically, i.e. by e-mail.

For the further process regarding the form of academic recognition (required internship=ECTS, voluntary internship= entry in the Diploma Supplement) you want to receive for the Erasmus+ internship, please contact the board of examiners of your degree program. After the Learning Agreement for Traineeships has been returned by the internship institution, also have it signed by the chairperson of the board of examiners in your degree program who will give academic credit for the internship. An overview of the examination boards can be found here (please note: the website is in German and the link is named 'Übersichtsliste der Prüfungsausschüsse'). Important: Voluntary internships do not need to be signed by the examination office.

As early as possible, at the latest one week before the start of the internship

Please upload all application documents to Mobility Online

  • Erasmus+ Learning Agreement for Traineeships (signed by all parties)
  • Application form (signed printout of the online application) 
  • Certificate of enrollment
  • Résumé in table form
  • Letter of motivation addressed to the International Internship Service (no longer than one A4 page)
  • List of academic achievements to date (Examinations Office)
  • Proof of insurance coverage for health, accident and personal liability insurance (tip: the combined health, accident and personal liability insurance of the DAAD)

After the application documents have been reviewed, the mobility grant will be calculated and the Grant Agreement for an Erasmus+ student internship will be issued by the Service Center International Internships and sent to you by e-mail. Sign the Grant Agreement and upload it to Mobility-Online.

Grant approval and payment

Initially, you will receive 80% of the total funding amount.

Changes to the Training Agreement / extending the internship

Changes to the content and form of the internship, i.e. changes to the Learning Agreement that arise after the start of the internship, must be agreed in writing without undue delay.

Please inform us about this in the short evaluation two weeks after the start of the internship in writing by e-mail to  or immediately after you have become aware of the change.

Changes to the Learning Agreement for Traineeships must be confirmed in writing by signature of all parties involved. For this, please use the template for changes to the "Learning Agreement for Traineeships" (see download area).

You must apply for any extension of the Erasmus+ internship informally by e-mail at least 30 days before the end of the originally agreed stay to . The period by which you wish to extend your internship stay must immediately follow the current stay and may also not exceed the maximum funding period (12 months).

During the internship

Please submit a short evaluation two weeks after the start of the internship (upload in Mobility Online) and provide information (in bullet point form) on:

  • Familiarization phase
  • Supervision
  • Internship contents
  • Integration in the company
  • Social network outside the company
  • Potential problems

After half of the internship period is over

After half of the internship period is over, please submit a short interim report (1.5-2 pages) (upload in Mobility Online). This should contain the following aspects:

  • Information on the implementation of the internship
  • Tasks
  • Supervision
  • General judgment regarding satisfaction with the internship

After the internship

Payment of remaining funding amount

After completion of the internship, please submit the following documents to the Service Center International Internships within four weeks for payment of the remaining funding amount (upload in Mobility Online):

  • Experience report (please only use the template with cover sheet, see below under documents and downloads): This should contain tips for future interns (3-5 pages)
  • Qualified employer’s reference or internship confirmation ( see below under documents and downloads) issued by the internship institution

Immediately after the end of the internship, you must take part in the EU online survey (no upload in Mobility-Online): You will receive the access data by e-mail. Please note: The e-mail may end up in your spam folder. Participation in the survey is mandatory.

Recognition

As stipulated in the Grant Agreement, the achievements completed abroad will be fully recognized at your home university. The prerequisite for recognition is that you apply for this independently at the Examinations Office (Diploma Supplement) or at the respectively responsible  board of examiners (ECTS). Recognition is made in form of:

Complaints Office

In case of non-recognition, please contact the Complaints Office.

 

Registration, documents and downloads

Registration

  • Possible at any time via KU Mobility Online: Please follow the instructions in the application procedure above. You can only create a new SMP application via the link to Mobility Online included hereImportant: Please read all instructions carefully before applying!
  • Complete application documents must be uploaded to Mobility Online at least one week before the start of the internship
  • Complete application including Grant Agreement must be submitted via Mobility Online before the start of the internship
  • If the start of the internship is postponed, please contact the service center immediately.

 

Documents and downloads

Erasmus+ internship abroad (SMP):