A credit transfer request should be prepared carefully and with sufficient knowledge of the degree program and its modules. The timing of the request can play an important role in planning your studies.

• Early submission of request: Submitting a credit transfer request as early as possible in your studies (from enrollment at the earliest) will allow you to have a reliable overview of the modules you still need to take right at the start of your studies.
• Submission in higher semesters: If a credit transfer request is submitted at a later stage of your studies, there is a risk that the maximum duration of study will be exceeded after the recognized examination results have been recorded and the associated semester upgrade. This may mean that it is no longer possible to graduate successfully within the remaining period of study. After exceeding the maximum permissible length of the program, the respective degree program is deemed to be failed.

Important note: No credit transfer request possible during an ongoing examination relationship!

Students can no longer submit a credit transfer request as soon as they have entered an examination relationship with the KU relating to the module in question and have already taken the examination.

Recognition of a module already successfully completed in the same degree program is only possible if it is expressly permitted to improve one’s grade or choose the same module multiple times.

The degree program’s board of examiners decides whether to accept the credit transfer request. In interdisciplinary degree programs, the decision can also be made by involving the respective subject representatives.

Each request is also checked for completeness and formal requirements by the Central Crediting Office before a final decision on the request is being made.

Yes, you can withdraw the request as long as the board of examiners/examination committee has not yet decided on the recognition. Please submit the withdrawal of your credit transfer request to the  Central Crediting Office .

However, once a credit transfer decision has been made, it is binding. A recognized module is considered to be successfully passed. This means that the request can no longer be withdrawn afterwards.

Each successful recognition of study and examination achievements of previous studies of more than 15 ECTS credits results in the student being enrolled in a higher semester of the program. The final allocation to a semester of the program is based on the total number of all recognized ECTS credits and is carried out in the steps specified for the respective degree program. Students will be notified of their placement in a new semester by e-mail.

Students are also placed in a higher semester if coursework or examinations worth more than 15 ECTS credits have been successfully recognized that were taken at another university during the period of leave of absence (except in the case of maternity/parental leave).

Overview of placement steps for higher semesters

The recognized achievements are specifically marked in the Transcript of Records. The way of marking these achievements is handled differently within the KU. In university degree programs, for example, it is customary to mark such achievements with an asterisk. One asterisk indicates the recognition of a module completed at the KU, two asterisks the recognition of a course or examination completed at another university.

Modules that have been recognized are recorded in the campus management system as successfully completed with the full number of ECTS credits. The assessment of the achievement is transferred, if applicable adapted to the KU grading scale or converted. Please see information under “transfer of grades”.

Repeated enrollment in the module is only possible after successful recognition if the option of choosing a module multiple times or improving the grade is expressly permitted for such module or for the degree program.

After having changed the subject/degree program and having been placed in a higher semester of the program, BAföG recipients must submit a so-called semester reallocation notification to the BAföG office (‘Semestereinstufungsbescheid’).

With this notification, BAföG recipients should prove whether they have submitted a credit transfer request and in which semester they have been placed on the basis of successful recognition.

The BAföG office expects students to submit a credit transfer request for all previously completed academic achievements when changing their subject/degree program. If this is not the case, it is advisable to provide the BAföG office with a plausible explanation as to why none or not all previously completed study achievements have been submitted for recognition.

As a rule, it is sufficient to explain that you had a discussion with the student advisory service on this and that no or only a limited recommendation for recognition and credit transfer (which is not sufficiently relevant for being placed in a higher semester) was issued due to the fact that the modules were identified to be too different. Please enclose the overview of grades of previous study achievements and the KU examination regulations for the new degree program

If you have changed your degree program:

Please submit the Request form for a semester reallocation notification to the Central Crediting Office as soon as you have been notified of the recognition results of all submitted credit transfer requests.

If you have changed your subject:

After the change of subject has been completed by the Student Office, please submit the Request form for a semester reallocation notification to the Examinations Office  (Category drop-down "BAföG - Semestereinstufungsbescheid")

No. The workload plays a subordinate role in the decision as to whether an achievement is to be recognized.

The assessment of the workload is always carried out in relation to the comparison of the learning outcomes acquired and those to be acquired or the skills to be achieved. Differences in workload are generally not an obstacle to recognition.

The foreign language qualification in English for the teaching profession at elementary school (LPO I Section 36) and for the teaching profession at lower secondary schools (LPO I Section 38) can be demonstrated either by attending an English course at the KU or by submitting proof of achievement of language level B2.

Recognition of the foreign language qualification in English is granted upon presentation of the original certificate or a certified copy to the responsible administrators at the Examinations Office for the relevant degree program. A credit transfer request  is not required in this shortened procedure.

If you are enrolled in a parallel interdisciplinary Bachelor's degree program at the KU with a teacher training profile and the achievements you have submitted for recognition for the teaching program are also part of the required or required elective courses of the Bachelor's degree program, such achievements will also be recognized for the Bachelor's degree program at the same time. Please note, however, that the modules of the teaching degree program and the Bachelor's degree program are not always identical and sometimes differ considerably.

Recognition of internship achievements is only required in the teaching degree program if these achievements were not regularly completed as part of the current degree program (= in the preliminary studies) or at a school outside of Bavaria or outside the school context.

The internship offices are generally responsible for the recognition of school internships (including orientation and company internships). The responsibility of the KU is limited to the recognition of achievements outside the scope of the examination regulations for teaching degree programs (LPO I) (e.g. accompanying courses) and, if applicable, to determine whether the student should be placed in a higher semester of the program.

The recognition of internship achievements must therefore be requested in two stages:

 1. Request for recognition at the responsible internship office

• Internship Office for higher secondary school Gymnasium – for all questions relating to recognition and credit transfer, please contact the person responsible for the KU, 
• Internship Office for intermediate secondary school Realschule
• Internship Office for lower secondary school and elementary school Grund- und Mittelschule
• School psychological and extracurricular psychological internships (independent of school type)
• School counselor training (independent of school type)

2. Request for recognition submitted to the Central Credit Transfer Office at the KU

(Does not apply to orientation and company internships. These internships only need to be recognized by the internship offices)

 The following documents must be submitted in addition to the credit transfer request :

• Internship record card (completed and signed). You can obtain the internship card (all school types) from the KU Internship Office.
• Confirmation from the respective internship office (only applies to Gymnasium and Realschule if the internship was completed outside Bavaria or in another type of school)

• Proof of academic achievements (only after changing university), usually transcript of records or overview of grades
• Confirmation from the school where the internship was completed

In the event of recognition and credit transfer, the grade is also adopted. If the grading scale from which the grades are transferred is not compatible with the KU grading scale , conversion is carried out using the Bavarian formula. If a conversion is not possible, the recognized achievement is marked as "ungraded".

At the Catholic University of Eichstätt-Ingolstadt (KU), the foreign grade values are converted according to the so-called modified Bavarian formula, unless otherwise regulated by a collaboration agreement or in the respective examination regulations of the degree program. The highest grade to be achieved and the lowest pass mark in the foreign grading system are taken as the basis for the conversion. The specific grading scale used in a degree program is usually specified in the examination regulations of the respective university and stated in the Diploma Supplement or the Transcript of Records. General information on foreign grading systems is also available in the anabin database  of the Standing Conference of the Ministers of Education and Cultural Affairs of the Länder.

For some countries, the KU has also set lower maximum values that deviate from the sources mentioned:

• Belgium (maximum value 17)
• France (maximum value 17)
• Great Britain (maximum value 74)
• Ireland (maximum value 74)
• Portugal (maximum value 18)
• Spain (maximum value 9.5)
• Stellenbosch University, South Africa (maximum value 80%)
• University of Stirling, Scotland (maximum value 75)

Click here for grade conversion tool.

The Bavarian formula in detail

                  N_max - N_d

x = 1 + 3 ^{. ____________}

                 N_max - N_min

x = target grade (after conversion)

N_max  = maximum grade in the foreign grading system

N_min  = lowest passing grade in the foreign grading system

N_d    = grade to be converted to the German grading system

Calculation is made to two decimal places. All further decimal places are omitted without rounding. The grades are then rounded as follows in accordance with Section 25 (3) sentence 3 of the General Examination Regulations (APO):

from 1.00 to 1.15         =          1.0

over 1.15 to 1.50          =          1.3

over 1.50 to 1.85          =          1.7

over 1.85 to 2.15          =          2.0

over 2.15 to 2.50          =          2.3

over 2.50 to 2.85          =          2.7

over 2.85 to 3.15          =          3.0

over 3.15 to 3.50          =          3.3

over 3.50 to 3.85          =          3.7

over 3.85 to 4.35          =          4.0

over 4.35 to 5.00          =          5.0

If recognition of a graded examination achievement has been approved for a module that is ungraded according to the examination regulations, the module is accepted with the grade "passed".

If recognition of an ungraded examination achievement for a module that is graded according to the examination regulations is approved, the module is nevertheless also accepted with the grade "passed". This is also possible if the module is graded according to the examination regulations. The module will then not be included in the calculation of the average grade. If an ungraded module is not taken into account, the weighting of the remaining grades is increased when calculating the final grade.

Crediting guidelines of the KU

Information page of the German Rectors' Conference

This page is still under construction.

If you are planning to attend a VHB course, we recommend that you check in advance whether the course can be recognized at a later date and obtain confirmation for this. In order to do so, please select request for crediting external achievements in the credit transfer portal in the Category drop-down "VHB (Vorabprüfung/preliminary check)". After successfully completing the VHB course, only the grade needs to be added to the request to be submitted.

A credit transfer request can be submitted for all modules or parts of the degree program as listed in the examination regulations and the associated documents (e.g. module catalogs of the required electives). These modules and parts of the program are made available for selection in the "Target module" field in the credit transfer portal.

Modules from the required elective area are usually specified in the examination regulations or in the required elective catalog. The required elective catalog is only valid for the current semester, which means that recognition and credit transfer is only possible for modules from the required elective catalog as valid for the respective semester. The modules that are valid for the respective semester are automatically listed for selection in the credit transfer portal.

As a rule, examination regulations generally do not provide for including external coursework in addition to the modules of the degree program, unless the examination regulations of specific degree programs expressly permit inclusion of additional coursework.

Students at the KU have the opportunity to acquire additional skills beyond the defined scope of their degree program. They are permitted to complete additional work outside the requirements set out in the examination regulations or the degree program description. Although these achievements are not included in the overall grade of the degree program and are not listed in the final academic record, they can be documented as additional achievements in the appendix to the Transcript of Records in accordance with the following conditions:

•  Modules that were completed at the KU parallel to the respective degree program.
• Achievements that have been completed at other universities in Germany or abroad or in alternative formats (e.g. courses at the Bavarian Virtual University) and have been credited to the degree program in accordance with the provisions of Section 25 of the General Examination Regulations (APO).
• Achievements the inclusion of which is regulated by an explicit opening clause in the examination regulations.