Fragen - Antworten
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FAQ - Frequently asked questions

... during your course of study

Where can I access the module handbook and examination regulations for my degree program?

The module handbook is available on KU.Campus in the course catalog of your degree program.
You can find the course catalog of your degree program on the left side in the navigation pane on the information portal in the “degree programs” section.

 

Questions concerning your studies

Changing your degree program

If you want to change your degree program, you have to apply for this change at the Student Office.

You can request that the board of examiners (Prüfungsausschuss) of your new degree program to which you would like to change accredits your already completed modules to your new degree program, provided that the modules are also available in the new degree program or can be accredited to modules of this degree program.

Accredited study achievements are shown in the transcript of records.

Changing subjects

If you want to change your subjects, you have to apply for this change at the Student Office.

If students want to change their subjects, already completed modules which are also required in the new combination of subjects must be transferred to and counted for the new subject combination.

Modules that can be used for the elective area of the new combination of subjects may be transferred on the students’ request. All modules that must be transferred, as well as those that the student wants to have transferred to the new combination, must be stated in the application for accreditation.

Re-registration

By re-registering, students of the Catholic University of Eichstätt-Ingolstadt declare that they wish to continue their studies in the usual way in the next semester.

For further information, please refer to the Student Office’s website.

  

Where can I get proof of my achieved language proficiency?

A confirmation of your achieved language proficiency in accordance with the Common European Framework of Reference for Languages is issued by the Language Center at the KU Eichstätt-Ingolstadt subject to presentation of your current overview of grades.

Please note that the overview of your grades must list all language modules that you have completed successfully and in full.

Funding programs

Which funding programs are there and how are beneficiaries selected?

In regular intervals, the Examinations Office of the Catholic University of Eichstätt-Ingolstadt is asked to propose students who have achieved excellent results in their studies for application to different funding programs (e.g. Max-Weber program, German Academic Scholarship Foundation, Elite Academy etc.). The pre-selection of students who may be considered for a funding program is carried out by the Examinations Office on the basis of the respective student’s performance and achievements. The final decision is taken by the funding institutions.

 

Which requirements do I have to fulfill in order to be considered for a funding program?

The pre-selection process carried out by the Examinations Office involves disclosure of your current performance and achievements and your personal data to the funding institution (name, mailing address, e-mail address, date of birth, number of semesters, average grade). We are obliged to observe the data protection regulations; therefore, we require your explicit written consent to transfer the data.

If you would like to take part in a funding program and if you agree that we put down your name for participation in a funding program for students and transfer your personal data as mentioned above to the funding institutions for this purpose, please give your consent on KU.Campus by confirming the web form that can be found under “My personal data”.

Can I give my consent for data transfer retroactively or revoke such consent at a later point in time?

If you have not given your consent for data transfer at the point in time of the pre-selection, you cannot be considered for funding.

You can withdraw your consent at any time on KU.Campus under ‘My personal data'.

 

Examination registration

Where can I find detailed information on examination registration at the KU?

Under General information and forms on the Examination Office’s landing page, you will amongst others find the category Modular examinations at the KU. In addition to the basic regulations under examination law you can also access detailed regulations on examination types at the KU that apply to the university degree programs and Fachhochschule (FH) degree programs at the KU.

For module examinations at the KU, I have to log in and/or register in KU.Campus. What is the difference between registration and login?

By registering and logging in, you are documenting your wish to take the exam. Grades cannot be entered into the campus system if the student has not registered or logged in for the exam. Therefore, every module exam at the KU must be logged in  for or registered in the campus system.

 

Registration for an examination is binding and has consequences under examination law if the examination is not taken or an examination performance is not handed in. A possible withdrawal from the examination would have to be approved by the board of examiners.

If there is no effective withdrawal from the examination and/or if the examination performance is not provided (in due time), the examination is to be assessed with the grade 5.0 or failed.

 

Logging in for an examination has no consequences under examination law if the examination is not taken or an examination performance is not handed in. Students can cancel their login for the exam if they do not take the exam and then take the exam at a later date instead, provided that there is no additional registration requirement for that exam.

If the examiner stipulates an additional obligation to register for an examination for which the student has already logged in, the consequences under examination law specified above also apply to this examination as in the case of a binding registration.

Which exams at the KU are subject to registration and how must students effect registration for the exam? Which exams are not subject to registration and what should be consider

Examinations requiring binding registration are:

  1. Final module examinations at the KU (written examinations and oral examinations at the end of the semester)
  2. Module examinations consisting of several parts, whereby at least one part of the examination is to be assigned to the final examinations (e.g. written examination and presentation)
    Registration for no. 1 and no. 2 is effected in KU.Campus within a registration period published on the Examination Office’s website.
  3.  In-semester module examinations for which registration and de-registration modalities (in this case a registration obligation) have been defined by the respective examiners.
    Registration for no. 3 is effected according to the examiner's instructions (e.g. registration within a certain deadline as communicated by the examiner by entering one’s name in a registration list provided by examiner). In addition, login for the exam in KU.Campus is required.

 

The following examinations are not subject to binding registration:

In-semester examinations for which no registration and de-registration modalities (in this case no registration obligation) have been defined by the respective examiners. Login via KU.Campus is required for these in-semester examinations.

What is meant by registration and de-registration modalities?

By specifying registration and de-registration modalities, examiners determine the conditions under which registration and de-registration for examinations with them will take place. For example, examiners can communicate that a registration must be made within a certain period by entering one’s name in a registration list kept by them. If no registration or de-registration modalities are announced, the examination shall be deemed not to require registration and shall be deemed to have been registered for when taking it. Regardless, the student must still log in for the exam in KU.Campus.

 

Please note:

Simply setting a deadline for the submission of in-semester examinations does not constitute an obligation to register.

If the examiner does not specify any conditions for registration or de-registration, but does specify a deadline for the submission of an in-semester examination, this deadline is binding. If the examination performance is then not submitted on time, the examination is considered as not taken (no failed attempt). The student must then cancel their login for the exam.

 

More detailed information is available in the Modular examinations at the KU section that can be accessed via the button “General information and forms” (landing page of the Examination Office's website)

What can I do if I am unable to register for end-of-semester examinations via KU.Campus during the registration period?

Registration for end-of-semester examinations is only possible in KU.Campus during the registration period published in the semester schedule of the Examinations Office.

Should you be unable to register for your end-of-semester examinations during this registration period , please make sure to contact the University Computer Center (URZ) or Examinations Office during the registration period to report the problem.

You can report the problem to the KU Computer Center via the KU.Campus landing page. In the section “General information”, please press the button “Report a problem” to open a corresponding ticket at the KU Computer Center. The date of receipt of the request and ticket is documented automatically. If students have failed to report a problem to the Computer Center or the Examinations Office within the period stipulated, they will not be able to use belated reports for a subsequent registration for examinations.

Please note that there are different registration periods for end-of-semester examinations depending on whether you study in a university degree program or a Fachhochschule (FH) degree program.

What can I do if I missed the registration for an examination that is subject to binding registration?

After expiry of the registration deadline in KU.Campus or in case of non-compliance with the registration modalities for an examination as specified by the respective examiner, you may only register for an examination if you can provide proof that you missed the registration deadline due to reasons that were not within your control.

In this case, you can submit the application for late registration for an examination (in the original) to the chairperson of the board of examiners of your degree program.

If you were unable to register for an examination before expiry of the deadline for reasons of illness, you have to provide proof by submitting a corresponding doctor’s certificate which must fulfill the following requirements:
The present symptoms connected to the illness as well as any physical, mental and/or emotional dysfunctions must be described in a detailed, comprehensible way so that the university is able to draw conclusions as to the student’s lack of ability to register for the examination online during the registration period due to the present illness.

The board of examiners can either accept or reject your application. The board of examiners informs the Examinations Office of its decision in writing. If your application is accepted, you will be registered for the examination in question retroactively.

Examination de-registration/withdrawal

Until when can I still de-register from the written end-of-semester exams (Klausuren) via KU.Campus?

You can cancel your registration for a written end-of-semester examination (e.g. written exams) via KU.Campus up to and including the sixth working day (Monday - Saturday) before the examination. The day of the examination itself is not counted.

Example:

The examination will take place on Wednesday, July 11.
The sixth working day before the examination is Monday, July 4. This means that you can only cancel your registration for the exam until July 4, 11:59 p.m.

Calculation of deadline:
Wednesday, July 4 ⇒ 6th working day
Thursday, July 5 ⇒ 5th working day
Friday, July 6 ⇒4th working day
Saturday, July 7 ⇒ 3rd working day
Sunday, July 8 ⇒ Sunday (not counted in calculation of deadline)
Monday, July 9 ⇒ 2nd working day
Tuesday, July 10 ⇒ 1st working day
Wednesday, July 11 = examination day, not counted in calculation

Until when can I still de-register from the final oral examinations?

Generally, de-registration from a final oral examination (individual exam) is possible until the last working day before the first schedules individual examination.
Whether the respective final oral examination is an individual examination can be seen when registering for the examination in KU.Campus from the detailed information on the course/examination under examination type. The date of the first individual examination is listed in the overall schedule of all individual examinations that is made available under detailed information on the course/examination in the section scheduled course/examination dates.

After expiry of the registration period, students can still de-register directly in KU.Campus up to 6 working days before the first individual examination date. In addition, it is still possible to de-register by submitting an informal written request via the Examinations Office (responsible administrator) up to the last working day before the first individual examination date of the final oral examination.

The above mentioned de-registration option does not apply to

  • Final oral examinations with several examinees on the same date who take the exam in groups of two or more.
  • Practical final examinations in musical subjects that are held in small groups.


De-registration from these examinations is only possible until the end of the respective registration period.

How does the de-registration of final exams via KU.Campus work?

Once you have logged into KU.Campus with your user ID, you will see your registered exams under "My registrations". Click on "edit" for the respective registration. Then a new window will open where you can click on "Cancel registration".

How does de-registration/canceling a login for in-semester exams work?

  1. In-semester examinations for which no registration modalities have been stipulated and communicated by the examiners
    Students who do not take an in-semester exam for which they have logged in must cancel their login again via KU.Campus during the login period. This process is technically the same process as de-registering for an exam via KU.Campus. In addition, students must inform the respective examiner accordingly.
  2. In-semester examinations for which registration modalities have been stipulated and communicated by the examiners
    Here, de-registration is governed by de-registration regulations as established by the examiners, if applicable. If no arrangements have been made regarding de-registration, de-registration is only possible within the registration period communicated by the examiners and when made directly to the examiner. If de-registration is still possible, students must additionally cancel their login for the exam they previously logged in for via KU.Campus.

What consequences do I have to expect if I do not take a registered examination without providing a reason?

If students do not take a registered examination without providing good cause, it is considered to have been failed (failed attempt).

The failed attempt will not be stated in any official grade confirmation issued by the Examinations Office.

What do I have to do if I am unable to take a registered examination due to illness or for another important reason? Can I declare withdrawal?

If you have registered for an exam but are unable to take it for a valid reason, e.g. due to illness, you must immediately apply for withdrawal from this examination and enclose appropriate evidence (in the case of illness, a medical certificate submitted to the responsible board of examiners/examination committee).

You must inform your examiner of your withdrawal from the examination in any case, if possible before the start of the examination. This also applies to partial examinations within a module. Partial withdrawal is possible here.

No withdrawal is required for exams that do not require binding registration. In this case, it is sufficient to inform the examiner(s) and to cancel the login via KU.Campus.

What are the consequences of a withdrawal from an examination/partial examination requiring binding registration that has been approved by the board of examiners?

If the board of examiners approves a withdrawal, the examination is considered as not taken and can be taken at a later date as a first attempt (if the examinee is not already in the retake).

If a module examination requiring binding registration consists of several partial examinations, withdrawal may be requested for all partial examinations provided that the reason for withdrawal for which the student cannot be held responsible can also be claimed for all partial examinations.

If the withdrawal is only to apply to individual partial examinations, these must be specifically named. The remaining partial examinations, if any, must still be completed during the current examination period. In principle, there is no entitlement to an alternative date for the partial examinations affected by the withdrawal in the same examination period.

It is not necessary to register again, as the registration is valid for the entire module examination with all partial examinations. The assessments for the completed partial examinations are to be noted by the examiners and included in the overall grade evaluation of the module as soon as the still missing partial examinations have been made up in the following examination period or, if applicable, in the following semester.

This requires the student to re-register for the entire module examination in the following examination period or, if applicable, in the following semester. The result of the entire module examination is entered in KU.Campus in the examination period/semester in which the last partial examination was taken and assessed.

Taking examinations/retake examinations

Where do I get support if I am unable to take my examinations as planned due to prolonged disability or impairment?

Should a permanent or prolonged disability or equivalent impairment prevent you from sitting examinations, attending courses or completing assessments that are required during your course of study, you can apply for adjustments to compensate for the disability with regard to the respective examination(s). You send your application to the chairperson of the board of examiners of your degree program.

The required application forms and further information are available on the website of the Student Advisory Service:
Advice for students with disabilities, chronic illnesses and impairments

 

Do examinations have to be continuously offered in the same examination type in case of retake examinations?

Retake examinations for modules must not be offered in the same format continuously until all possible examination attempts have been used by the student.

However, a retake examination must be offered in the same format within the respective examination period of a semester.

If the module description or examination regulations allow students to choose between different types of examinations, the respectively chosen type of examination for the current semester must be officially announced at the start of the course or seminar.
The announced type of examination must then be applied throughout the whole semester. For students who retake the examination in the next semester (first or second retake attempt), the respectively applicable examination conditions as announced for the respective module in this next semester shall apply.

Can in-semester examinations be retaken in the same semester?

Students cannot retake an in-semester examination during the same semester. It can be retaken in the following semester at the earliest, as soon as the module is offered again.

Students of university degree programs can, and students of FH degree programs must retake a failed in-semester examination at the earliest possible retake date.

When retaking a written assignment/seminar paper, students are given a new topic with a new deadline and must re-register for the in-semester examination (new examination entry in KU.Campus).

Students may not retake written assignments/seminar papers that have already been submitted and graded in order to improve their grade.

Is it possible to have a KU examination conducted at a foreign university by an examiner of that university?

It is not possible to have an examination conducted at a foreign university by examiners of that university on behalf of the KU. The KU cannot take over responsibility for this under examination law due to the following reasons:

  • In case of such examination scenarios, the examination conditions and examiners are beyond the KU’s scope of influence.
  • The KU is not authorized to issue instructions to the examiner of the foreign university.
  • The examiner of the foreign university is not bound by our examination regulations.


In general, such examinations cannot be approved, as conducting an examination at a foreign university with a different examiner could give students an advantage over fellow students who are not provided with this opportunity (principle of equality).

Module allocation/choosing modules multiple times

Can I take the same module with different courses and seminars more than once?

The same modules with different courses, seminars and examinations can only be completed and accredited more than once, if the corresponding examination regulations explicitly provide for the option of choosing modules multiple times (indicated by note in examination regulations: "Module may be chosen multiple times"). 
Otherwise, the module can only be accredited in the final academic record with the examination that was completed first (thus only once).

When modules are chosen multiple times, the procedure for completion and accreditation of the modules shall be governed by Section 5 para. 6 of the General Examination Regulations (APO).
Further information and examples are available in the leaflet Case examples for modules that may be chosen multiple times.

If modules are completed multiple times in a row in accordance with the permissible procedure for grade improvement in teaching degrees, KU.Campus only displays the most recently achieved grade. In this case, students are asked to contact their responsible administrator at the Examinations Office in order to ensure that the modules are accredited correctly.

The required area lists a module which may be chosen multiple times. How does accreditation work for those?

If a module from the required area and required elective area is marked with the additional note: “may be chosen multiple times” in the examination regulations applicable for your degree program, the examination which the student passed first will be accredited in the required area.

The second and third time when students complete the module successfully will be accredited to the required elective area.

When requesting your final academic record, if applicable (depending on the examination regulations and the completed modules), you can choose whether you would like the second and/or third time you completed the module to appear in the final academic record.

Am I allowed to enroll for modules that are not provided for my degree program according to the examination regulations?

Students are at liberty to take additional modules which they cannot have accredited for their degree program in accordance with the examination regulations at any time.

If students have completed these modules successfully and in full, these will not be included in the regular list of grades but will be listed under “additional course achievements”. The prerequisite for these modules to be listed is that they were completed parallel and in addition to all course achievements and assessments that are required in accordance with the examination regulations during enrollment for the student’s chosen degree program.

You can request a certificate listing these modules upon conclusion of your studies that will be added to your official transcript of records as annex.

Overview of grades

How can I access an overview of my grades in PDF format?

If you require an overview of your grades as a PDF file, you can request a list by e-mail from your responsible administrator at the Examinations Office.

In your request e-mail, please provide the following information:
- Name
- Student registration number
- Degree program
- Semester of the program

After your e-mail has been processed, your current list of grades can be accessed on KU.Campus.
You can find the list under the tab “My preliminary transcript of records”.
This overview of your grades is an official document of the KU Eichstätt-Ingolstadt.

Please note that the PDF overview is not updated automatically.

Where can I get an overview of my grades for an application for a semester abroad?

If you require an overview of your grades in English so that you can apply for a semester abroad, please contact your responsible administrator at the Examinations Office.
In your request e-mail, please provide the following information:
- Name
- Student registration number
- Degree program
- Semester of the program

Your administrator will provide you with a current overview of your grades in English.

Who can I contact if elective modules do not appear in the overview of grades?

If the elective area of the transcript does not list all elective modules that you have completed successfully and in full, please contact your responsible administrator at the Examinations Office and ask them to include the module in question in your degree program.

Please provide your administrator with the relevant personal data (name, degree program, student registration number) and the relevant module number of the missing module.

Deadlines

Where can I find information on study deadlines?

Detailed explanations of the deadline requirements and deadline extension options in the Bachelor's and Master’s degree programs at the KU can be found in a corresponding information leaflet on the website of the Examinations Office under General information and forms.

Do the special regulations issued in relation to the Covid 19 pandemic regarding the standard period of study and the maximum duration of study still apply?

The standard periods of study are specified in the examination regulations of the KU.

In deviation from this, the individual standard program length is automatically extended by one semester for all students who have been enrolled during the Covid 19 pandemic and were not on leave of absence during this period.
This means that semesters that fell in the period affected by the Covid 19 pandemic (2020 summer semester to 2021/2022 winter semester) will not count towards the standard period of study This means that the regular dates and deadlines that are bound to the semester and thus also to the standard length of degree programs will automatically be postponed or extended by these semesters (in particular as regards the maximum permissible length of programs).

Objection proceedings

Information on the objection procedure can be found here.

Certificate of enrollment/de-registration certificate

Certificates of enrollment (confirmation of periods of study) are available here.

You can obtain de-registration certificates at the KU Student Office . More detailed information is available here.

...Conducting examinations and calculating of grades

Where can I find information on examination procedures and grade calculation?

The examination regulations of your degree program are always the first source of information. These regulations stipulate the modules that have to be taken or refers to other regulations that are relevant for module completion. The General Examination Regulations at the Catholic University of Eichstätt-Ingolstadt (APO) generally supplement the respectively relevant examination regulations.

Which modules do I have to complete in my degree program?

The examination regulations of your degree program list all required modules that have to be completed as well as the required elective modules (unless these are listed separately in a required electives catalog of the respective degree program description), as well as, if applicable, the electives. Elective modules can also be chosen freely depending on the examination regulations.

Usually, every degree program has a specific module catalog that can be accessed on KU.Campus. The modules that have to be completed are listed under the respective degree program and can be viewed after logging on to the student portal by clicking the button “My degree program” in KU.Campus.

Where can I find information on the examination components that need to be completed in my modules?

Important information on the modules can be found in the examination regulations. They contain the following module information:

  • Name of the module
  • ECTS credits
  • Requirements for admission to the module, if applicable
  • Required attendance, if applicable
  • Examination type and information on grading
    • Several examination types to choose from, if applicable
    • Several examination parts, if applicable, with weighting
    • No information on grading: graded examination achievement
    • Grading information “ungraded”: pass/fail

If there are several examination types to choose from, who determines the type of examination and where can I find information on that?

The type of examination is determined by the examiners and generally communicated to the students in the first course of the current semester. The type of examination is also stated in the examination entry in KU.Campus in which students can register for the examination.

Why do I have to take several examinations in my module?

As a rule, modules at the KU are concluded with an examination performance.

Deviating from this, several partial examinations may be scheduled for individual modules if they are required for the achievement of the module’s desired learning outcomes. Where several partial examinations are required, they must explicitly be stated in the examination regulations of the respective module.

If the module is not listed in the examination regulations for the subject, for example because it is part of a separately published required elective catalog, the regulations of this required elective catalog shall apply.

Do I have to register or login fpr each partial exam of a module?

For each module, only one examination entry is provided in KU.Campus . By registering or logging in for this examination entry, you are registered/logged in for all partial examinations of the module.

When do I register for module examinations consisting of several partial examinations?

In the case of partial examinations, registration or login is based on their assignment to the respective type of examination (end-of-semester examination or in-semester examination).

If a module consists of several partial examinations that are exclusively assigned to the category of end-of-semester examinations (written and oral examinations), registration takes place during the examination registration periods as announced in the semester schedules published by the Examinations Office (1st and 2nd examination periods).

If the module consists of several partial examinations that are exclusively assigned to the category of in-semester examinations (e.g. written assignment, presentation, portfolio etc.) students have to log in for these examinations in KU.Campus  zu during the login period as stipulated in the semester schedules published by the Examinations Office.

In addition to login via KU.Campus, an additional registration with the examiners may be required if they have specified and communicated corresponding registration and de-registration modalities (obligation to register). If no further registration or de-registration modalities are communicated, this is an in-semester examination that does not require binding registration.

If the module consists of several partial examinations that can be assigned to both categories of end-of-semester exams and in-semester exams (e.g. written examination and presentation), the above-mentioned registration modalities for end-of-semester examinations shall apply exclusively.

Detailed information on registration and logging in is available in the section Modular examinations at the KU that can be accessed via the button “General information and forms” (landing page of the Examination Office's website).

What should I do if I have not taken one of the partial examinations? Can I then take other partial exams of the module?

If a module examination for which a student has registered/logged in is composed of several partial examinations, the student shall have the right to participate in each of the partial examinations within the same examination period, unless the respective examination regulations stipulate that the completion of a partial examination requires the completion of another partial examination within the module.

Is the partial exam that was not taken counted as a failed attempt?

Whether the partial examination that was not taken counts as a failed attempt depends on whether the module examination is subject to binding registration. If the module examination as a whole counts as an examination that is subject to binding registration (several partial examinations, whereby at least one partial examination must be assigned to the end-of-semester examinations) and no effective withdrawal was declared for a partial examination that was not taken, the examination that was not taken is to be counted as a failed attempt. The failed attempt must be included in the overall grade calculation.

If the module examination as a whole counts as an examination that does not require binding registration (all partial examinations are in-semester exams, the examiners have not communicated any additional registration modalities), the partial examination not taken is not to be counted as a failed attempt. It is considered as not taken. It will not be assessed.

Does the partial examination that was not taken have to be offered again in the same examination period?

After failing to take a partial examination, the student is not entitled to be provided with another partial examination in the same examination period to compensate for the partial examination that was not taken. This also applies in the event of a partial withdrawal for reasons for which the student is not responsible. 

If students are unable to complete all partial examinations of a module during the course of one examination period, they have to register/login for the entire module examination again in the following examination period or semester in which the module is offered again. Passed partial examinations from the previous examination period/semester are noted by the examiners and taken into account in the overall assessment of the module.

How is the grade calculated in case of several graded partial examination components and what needs to be considered when repeating a partial examination component?

The examination regulations determine the examination modalities and thus also stipulate which partial examinations are envisaged in modules with several partial examination components and if and to what extend they should be weighted. In this respect, the module description cannot make any other regulations deviating from the examination regulations.

If the examination regulations of the degree program do not contain any information on calculating the overall grade of the module, calculation shall be made in accordance with Section 20 General Examination Regulations (APO).

Examples on grade calculation in case of graded partial examinations (Section 20 para. 4 General Examination Regulations)

Module A:

The examination regulations provide for two graded partial examination components (written examination and written assignment). The examination regulations do not contain any information on grade calculation.

The written examination was graded 5.0, the written assignment was graded 3.7. The calculated arithmetic mean for the overall grade is 4.35.

The overall grade of the module shall, in accordance with Section 20 para. 3 sentence 2 General Examination Regulations, be rounded to 4.0. The overall examination is passed. The partial examination component ‘written examination’ (5.0) cannot be retaken.

Module B:

The examination regulations provide for two graded partial examination components (written examination and presentation). The examination regulations provide for a weighing of examination achievements (written examination 60% and presentation 40%).

The written examination was graded 5.0, the presentation was graded 3.3. Here, the overall grade is 4.32.

The overall grade of the module shall, in accordance with Section 20 para. 3 sentence 2 General Examination Regulations, be rounded to 4.0. The overall examination is passed. The partial examination component ‘written examination’ cannot be retaken.

Module C:

The examination regulations provide for two graded partial examination components (written examination and written assignment). The examination regulations do not contain any information on grade calculation.

The written examination was graded 5.0, the written assignment was graded 4.0. The calculated arithmetic mean for the overall module grade is 4.5. The overall grade of the module shall, in accordance with Section 20 para. 3 sentence 2 General Examination Regulations, be rounded to 5.0. The overall examination was failed. The partial examination component ‘written examination’ shall be retaken, the component ‘written assignment’ cannot be retaken. The grade of the written assignment shall be documented by the examiner and will be taken into account for the overall module grade as soon as the examination component ‘written examination’ is retaken and graded.

In order to retake the examination, students must register for it again during the registration period for end-of-semester examinations.

How is the overall grade calculated if the module consist of graded and ungraded partial examination components?

When calculating the module grade, only the grade of the graded partial examination performance is taken into account. However, the ungraded partial examination performance must be completed. The overall grade will not be recorded until the ungraded partial examination performance has also been completed.

Is it relevant for the calculation of the overall grade, if a partial examination component was graded 5.0 due to non-attendance or insufficient performance?

If a partial examination component was graded 5.0, it is irrelevant for the overall grade calculation whether the assessment was made due to an insufficient examination achievement or due to non-attendance following binding registration.

How and when am I notified whether I can or must retake a partial examination?

You have the right to be notified of your achieved module grades in due time before the start of the next registration period. This also applies for the assessments of the respective partial examinations. Your examiner informs you of the assessments of the partial examinations upon request. Your examiner then calculates the overall grade and publishes it on KU.Campus. The overall grade of the module shall be decisive for the question whether an examination (component) must be retaken or not.

In order to be able to decide whether you need to register for a retake examination, you must be given the chance to determine in good time whether you have already passed the module overall (with all completed partial examination components), as retaking the module is only possible when the overall module was failed. An exception to this is the possibility to improve your grades in teaching degree programs. In this context, it is also possible to retake a module that has been passed.

If the overall module was failed, students only have to retake the partial examinations that have not been passed. If these include end-of-semester examinations, students can retake such exams in the second examination period for university degree programs; for in-semester examinations, retaking the exam is only possible in the next semester at the earliest.

Is there a fixed date for grade announcement?

There are deadlines for entering the grades in the system. They are stated in the schedules for examination registration and grade publication that are published by the Examinations Office. If you have not been informed of your grades by these deadlines, please contact your examiner directly about the grades that still need to be published.

...on the Bachelor's/Master's thesis

Registration/topic for the final thesis

How and when do I register for the final thesis?

As soon as the requirements for issuance of the topic for the Bachelor’s/Master’s thesis are met in accordance with the respectively applicable examination regulations (specific regulations in the examination regulations of the respective degree program, or, if applicable in the KU General Examination Regulations), the final thesis can be registered at the Examinations Office.

To register your final thesis, please complete the PDF registration form (the form can be found on your degree program’s website) in full and electronically, print it, sign it and submit it to the Examinations Office with all signatures in the original immediately after your supervisor has issued your topic.

Please note that the maximum permissible length of your degree program must not have been exceeded at the point in time of submission of your final thesis.

Can I change the topic of my final thesis after issuance?

The topic of a final thesis must not be changed after issuance; however, for students of degree programs in Eichstätt, it is possible to specify your topic in greater detail within the discussed topic area before submission.

This means that when handing in the thesis, the title of the thesis does not have to correspond to the original topic word-by-word in every case, if the change of title has been worked out in agreement with the student and does not entail a fundamental change in the content of the topic that is being approached scientifically. This takes into account the fact that in some cases, specifications will only arise in the course of the development process of the work and should also be expressed within the given topic in the final title to be documented.

A change to the original title must be applied for by the thesis supervisor in writing and must be approved by the board of examiners. The corresponding form is available here.

If a change to the title was effected after issuance of the topic, this form must be attached to the thesis upon submission.

Design/general content of the final thesis

Where can I find information on the scope of the Bachelor’s/Master’s thesis?

The scope of the final thesis is stipulated in the respectively applicable examination regulations (examination regulations of the degree program, or, if applicable, the KU General Examination Regulations). Detailed regulations may be determined by the respective supervisor.

 

Which information must be included on the cover page of the Bachelor’s/Master’s thesis?

Your final thesis must contain the following required information on the cover page:

  • Personal details (name, date of birth, student registration number)
  • Bachelor’s/Master’s thesis
  • Name of degree program in accordance with examination regulations 
  • Semester of study in the program
  • Topic of your thesis (must match with the topic submitted upon registration) in German and English, if applicable also in French (please take the requirements of your examination regulations into account)
  • Catholic University of Eichstätt-Ingolstadt
  • Name of reviewer
  • Faculty including supervising chair

 

Non-disclosure notice

If your Bachelor’s/Master’s thesis contains confidential information, e.g. details provided by companies, results, surveys etc. and if such information must not be accessed by third parties, the thesis must contain an integral non-disclosure notice.

For example, students may use the following wording for such notice:

The Bachelor’s/Master’s thesis titled “insert thesis title” contains confidential data and information. This thesis may only be accessed by the reviewers and authorized members of the Catholic University of Eichstätt-Ingolstadt. Copying and/or publishing this Bachelor’s/Master’s thesis or parts thereof is prohibited without the explicit consent of the author.

Digital version of the thesis

What are the requirements for the digital version of my thesis?

The digital version of the thesis is a PDF file of your Bachelor’s or Master’s thesis that you submit to the Examinations Office simultaneously with your printed version.

The digital version can either be submitted on a data carrier (USB stick/CD) or sent by e-mail from your KU e-mail address. If the file(s) are too large for an e-mail attachment, you can share them with the responsible administrator at the Examinations Office via the KU Filr . Please note that in some degree programs, the form of submission of the digital version is regulated separately.

Submission of the final thesis

In what form and how many copies of the final thesis must be submitted to the Examinations Office?

The Bachelor’s/Master’s thesis must be submitted to the Examinations Office in bound, non-editable and machine readable form to ensure that no pages can be lost or exchanged.

In general, two copies of the thesis must be submitted if only one reviewer assesses the paper.

More than one reviewer can be appointed upon resolution of the board of examiners. In this case, students must submit one copy for the Examinations Office’s archives and one further copy for each additional reviewer – however, this may vary depending on the respectively applicable examination regulations.

The exact number of copies to be submitted is specified in the examination regulations for each degree program.

Can I also submit my Bachelor’s/Master’s thesis before expiry of the deadline?

You can submit your final thesis to the Examinations Office as soon as you finished working on it. This can also be before expiry of the submission deadline.

 

When do I have to submit the final thesis at the latest if the submission deadline falls on a weekend/public holiday?

If the submission deadline of your final thesis falls on a weekend (Saturday, Sunday) or a public holiday, the submission date for the final thesis is postponed to the next possible working day (Monday – Friday).

 

Do I have to submit my Bachelor’s/Master’s thesis to the Examinations Office in person?

It is recommended that you submit your thesis to the Examinations Office in person during the office hours. 

If you submit your thesis is person, your responsible administrator at the Examinations office will issue a corresponding confirmation of receipt. 

Alternatively, you can also submit your paper by throwing it into the Examinations Office’s mailbox. In this case, please state your administrator’s name on the envelope. 

Can I also submit my Bachelor’s/Master’s thesis by mail?

You can also send your final thesis to the Examinations Office by mail.
If you are a student of a degree program at the Eichstätt campus, please use the following mailing address:

Katholische Universität Eichstätt-Ingolstadt
Prüfungsamt
zu Hd. – Insert name of your responsible administrator
Ostenstraße 28a
85071 Eichstätt,
Germany

 

If you are a student of a degree program at the Ingolstadt campus, please use the following mail address:

Katholische Universität Eichstätt-Ingolstadt
Prüfungsamt
z. Hd. Frau Yang
Auf der Schanz 49
85049 Ingolstadt,
Germany


If your thesis is submitted by mail, the date on the postmark is considered the date of submission. Please note that the date of the postmark must be within the submission deadline. Otherwise, the student receives a notification that the final thesis is failed because the submission deadline was exceeded.

Assessment of final thesis

How can I access the assessment report of the final thesis?

The assessment of the final thesis can only be inspected at the Examinations Office subject to presentation of your ID card.

It is recommended that you contact your responsible administrator at the Examinations Office beforehand to ensure that the assessment is available for inspection at the desired date.

How and when do I recive my final thesis grade?

After the review of your thesis has been received by the Examinations Office, you can view the grade online on KU.Campus.

You will not receive a separate notification, as soon as your grade has been entered.

...on the completion of your studies

Student status/KU.Campus

Do I have to re-register if I take my last examination in a university degree program in the second examination period of the current semester, which already falls in the following semester?

Since there is an enrollment obligation for the completion of each examination performance, you must re-register for the following semester in this case. This semester is also included in the regular semester count.

Do I have to re-register when I have completed all coursework and examinations but some grades are still pending?

If you have already fully completed all coursework and examinations required for successful completion of your degree program but the grades are still pending, you do not have to re-register for the next semester. The entry of grades in KU.Campus is made independently of a re-registration.

What do I need to considered in case of an intended de-registration?

Before de-registration, please check whether you have completed all examinations in accordance with the examination regulations applicable to you. Since there is an enrollment obligation for the submission of each examination performance, you would have to enroll again if it transpires that you are still missing an examination performance when requesting the final academic record. Apart from the additional effort involved in re-enrolling, problems may arise here if you were enrolled in a program with admission restriction in which places are limited. You would also have to take possible time delays into account if you were unable to enroll for the new semester until the following semester because the enrollment period for the new semester had already expired.

For how long do I have student status after completion of my studies?

After you have successfully completed your final examination and after you have received your final academic record, you will be de-registered as a student at the end of the semester in which you have received your final academic record without a separate application for de-registration being necessary. You can also apply for your de-registration at the Student Office yourself after having completed your last examination. You will lose your student status upon de-registration.

If you want to apply for de-registration only after you have successfully passed all examinations, you will be de-registered at the end of the semester in which you have passed the examinations and still have student status until then.

For all further information regarding de-registration, please refer to the Student Office’s website.

For how long will I be able to access KU.Campus?

After completing your degree program, you will be able to access KU.Campus for approx. 4 months. Afterwards, your user ID will expire and you will no longer be able to log in.

If you need to log in to KU.Campus after your user ID has expired, you can submit a written application for extension of your user ID to the Computer Center of the Catholic University of Eichstätt-Ingolstadt.

Issuance of certificates and final academic records

How do I receive my final academic record?

As soon as your lecturers have recorded all your grades on KU.Campus (including the grade of the final thesis), you can apply for issuance of your final academic record. Please complete the request form for the final academic record of your degree program. The form is available on the Examinations Office’s website on the sub-page of your degree program.

The request form for the final academic record must be submitted to the Examinations Office in the original bearing your signature (no digital signature). Alternatively, you can also send it to the Examination Office by mail for the attention of your responsible administrator.

Please note that the information provided in the request form for the final academic record must also comply with the provisions of your examination regulations.

Date of the last examination

The date of the last examination of the student is the date of completion of the last piece of assessed work which will be included in the final academic record. Any additional coursework or examination performances will not be taken into account when determining the date of the last piece of assessed work.

The Bachelor’s/Master’s thesis is not always the last piece of assessed work – it can also be a written assignment, a written examination, etc.


University degree programs:

Programs that are completed in the summer semester: Last examination/assessed work by September 30, Final examinations of the 2nd examination period already count for the following winter semester

Programs that are completed in the winter semester: Last examination/assessed work by March 31, Final examinations of the 2nd examination period already count for the following summer semester

 

Fachhochschule (FH) degree programs:

Programs that are completed in the summer semester: Last examination/assessed work by September 30

Programs that are completed in the winter semester: Last examination/assessed work by March 14

How long does it take to issue the final academic record?

The duration for the preparation of your final academic record is dependent on the number and completeness of submitted applications for final academic records. In general, all applications are processed in chronological order of receipt at the Examinations Office. It is not possible to request information on the status of processing of your application.

Submitted applications that are incomplete or contain wrong information delay processing.

Can I also have modules listed in my final academic record that I have completed in addition to the modules required by the examination regulations for my degree program?

The final academic record and transcript of records will only show the modules that you can contribute to your degree program in terms of content and scope according to the regulations of your examination regulations.

Modules that you have completed in addition to those required by the examination regulations can be listed in an attachment to the Transcript of Records (additional achievements).

A prerequisite for those modules being listed is that, while completing the additional modules, you were enrolled in the degree program in the academic record of which these modules are to be listed.

Which documents are included in my graduation documentation?

Unless stipulated otherwise in your applicable examination regulations, your graduation documentation consists of the following documents issued both in German and English:

  • Certificate sheet
  • Bachelor’s certificate
  • Diploma Supplement (if applicable, including a list of voluntary commitment)
  • Transcript of Records (if applicable with additional achievements listed in annex)

For detailed information on your graduation documents, please refer to the General Examination Regulations (Section 30 and others) or to the examination regulations that apply for your program.

Can I have someone ele pick up my graduation documents?

You can have your final academic record picked up by third parties if they provide an authorization that you have signed by hand. They can pick the documents up during the opening ours at the Examinations Office.

The authorized person must present his/her identity card for identification when the documents are handed over.
The power of attorney including the copy of the identity card/passport of the person granting the power of attorney remains in the Examinations Office.

Certifications

Can I have my graduation documents certified in the Examinations Office?

You can have final academic records and certificates issued by the Catholic University of Eichstätt-Ingolstadt officially certified at the Examinations Office for a fee.

Certifications must be applied for by e-mail to your responsible administrator at the Examinations Office, stating the exact number and title/name of documents for which you need certifications and presenting a copy of your ID card.

Fees:

  • Certifications € 5.00 each
  • Photocopies (A4) € 0.10 each
  • Photocopies (A3) € 0.20 each plus shipping costs*

*Shipping (mailing costs plus charges for registered mail): Germany € 4.25; international: € 7.20
(Last updated: November 2022)

Duplicates

Duplicates of graduation documents issued by the KU

In case of loss of your final academic record documents, you can request issuance of a duplicate of your documents for a fee in writing to the Examinations Office subject to presentation of your ID card. The duplicate replaces the original; another original cannot be issued.  Request form for issuance of a duplicate

Fees:

  • Duplicate of degree certificate € 15.00 each
  • Duplicate of final academic record € 15.00 each
  • Duplicate of diploma supplement € 15.00 each
  • Duplicate of transcript of records € 15.00 each

plus shipping costs*

*Shipping (mailing costs plus charges for registered mail): Germany € 4.05; international: € 7.20
(Last updated: November 2022)