To receive Erasmus+ funding, you must meet the following conditions:

• Successful studies at the host university. Bachelor students must successfully complete at least 20 ECTS at the host university, Master students must sucessfully complete at least 15 ECTS at the host university. If you do not comply with this, you may have to pay back your funding completely.
• Meet all deadlines set by both the KU International Office and the host university. This includes, but is not limited to, submitting all application materials by the deadline, submitting all grant agreement materials by the deadline, taking the OLS test, completing an EU Survey, etc. Those who do not meet the deadlines will be excluded from the procedure.
• During your studies at the host university, you are subject to the local rules. This means if attendance is compulsory at the host university, you must comply with it. If the host university requires a higher number of minimum ECTS, this requirement is also mandatory for you.

Erasmus funding is calculated as follows:

• The first installment (80% of the total funding amount) is calculated and disbursed following your arrival at the host university and after you have uploaded the document “Confirmation of Arrival”.
• The second installment (20% of the total funding amount) is calculated and disbursed after conclusion of the mobility and after you have uploaded all required documents. Please consider this when planning your finances!
• If not all requested documents are submitted at the end of the mobility, the total funding will be reclaimed.

Therefore, please consider the following questions early on:

• How high are the costs of the stay in the host country?
• What kind of additional funding is available?
• Are there any other financing possibilities?

For an overview of possible scholarship programs, please click here.

Please note that Erasmus+ funding is intended as a financial supplement, not a full scholarship, and it does not cover all expenses.

In the context of the Erasmus+ program, you receive funding from the EU. The amount of funding depends on the duration of the mobility and the rates of the respective country group.

Please note: Depending on the budget commitment by the EU, it is possible that the funding will be calculated as a lump sum. A firm decision on this will not be made until summer 2024:

• If you stay for one semester, you will be funded for three months according to the country group of your host country, regardless of the length of your stay.
• If you stay for two semesters, you will be funded for six months according to the country group of your host country, regardless of the length of your stay.

Erasmus+ country group 1 - EUR 600.00 per month / daily rate EUR 20.00:
Austria, Belgium, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Netherlands, Norway, Sweden.

Erasmus+ country group 2 - EUR 540.00 per month / daily rate EUR 18.00:
Cyprus, Czech Republic, Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain, Bulgaria, Croatia, Hungary, Lithuania, North Macedonia, Poland, Romania, Serbia, Turkey.

The KU has the following study places in the UK and Ireland:

• University of Birmingham in Great Britain
• University of Aberdeen in Great Britain
• Mary Immaculate College in Limerick, Ireland.

These study places are only for students of English Studies.

Even though the UK is no longer part of the Erasmus+ area, students of English Studies can be funded for a stay of three months for the academic year 26/27 using the remaining funds from the 25/26 budget:

EUR 600.00 monthly / daily rate EUR 20.00.

General information

In addition to the Erasmus+ grant, students can apply for a "Top-up for participants with fewer opportunities". The top-up is 250,00 Euro per month. Caveat: Top-ups for participants with fewer opportunities are not combinable with each other. This means, if you fulfil more than one of the following criteria, you can only receive a maximum amount of 250,00 Euro per month.

Top-up for First Time Academics

Students, of whom no legal guardian has achieved an academic degree (FH or university), may apply for this top-up. A master craftsman’s diploma is NOT classified as an academic degree in this context. Academic degrees achieved by a legal guardian abroad which are not recognised as such in Germany (e.g. physiotherapy), are, however, classified as academic degree. In case of single parents, this regulation applies only to the parent the child lives with.

Proof: Declaration of Honour of legal guardians (single parents: of the parent). You can find the template in your workflow.

Top-up for Students with Child(ren)

Students, who travel abroad with their child(ren) may apply for this top-up. The amount is independent of the number of children. With the application, you agree on submitting a proof that you are in charge of the child and that the child will be travelling with you. The additional funds may also be granted to pairs. However, a double funding of a child is not possible.

Note: Students with child(ren) may either apply for this top-up or for the compensation of the real costs.​ If applying for the latter,​ all real costs have to be proven with receipts.​ If you intend to apply for the compensation of the real costs,​ please contact the KU International Office before your mobility.

Proof: copy of birth certificate and travel tickets of your child.

Top-up for students with Disability (Degree of Disability of 20 or More) or Chronical Disease

Students with a degree of disability of 20 or more and students with a chronical disease which causes additional costs during their stay abroad,​ are entitled to apply for this top-up.​ When applying for this top-up,​ you have to upload a proof for your disability or chronical disease (e.​g.​ medical confirmation or disability certificate).​

Note: Students with a disability (degree of disability of 20 or more) or chronical disease may alternatively apply for the compensation of the real costs.​ In this case,​ all real costs need to be proven with receipts.​ If you would like to apply for the compensation of the real costs,​ please contact the KU International Office before the mobility.

Proof:

• Chronical disease: medical confirmation which says that you will have to face additional costs due to your chronical disease. The type of disease or the amount of additional costs do not have to be specified.
• Disability (degree of disability of 20 or more): copy of the disability certificate or medical confirmation.

For the "Erasmus+" program there are the following formal requirements:

• You are enrolled at KU.
• You have all the necessary documents and proofs. More info: Section: Documents for the application
• You register in the portal and upload all application documents within the application deadline. Applications received after the deadline and applications that are not complete by the deadline will be excluded from the process.

General Information

• Evidence of the language of study must always be provided. Example: If you want to study in Italy in English, you must prove sufficient knowledge of English. If you want to study in Italy in Italian, you must prove sufficient knowledge of Italian. Usually, proof of at least B2 is sufficient at the time of application. Some universities require proof of C1.
• Proof of language proficiency must not be older than two years at the time of application.
• Proof is possible via the Abitur (only for BA students) as well as other standardized test procedures (such as TOEFL, Cambridge Certificate, IELTS, etc.).
• Some partner universities in France, Italy and Spain also require basic knowledge of the local language, such as Institut Catholique de Paris in France (French min. B2), Università di Catania in Italy (Italian min. A2).
• If you are unsure whether your language certificate is valid, please contact outgoing(at)ku.de

Proof of language proficiency: English

You need a proof of English language skills on level at least B2.

Attention:

• Some universities also require proof of TOEFL or English proficiency at C1 level in the Erasmus+ program.
• Students of English Studies applying for Birmingham or Aberdeen must be able to prove a TOEFL iBT with at least 95 points or an academic IELTS with at least 7 total score when applying.
• WFI students applying to Ben Gurion University must have a minimum TOEFL iBT score of 95 or a minimum Academic IELTS score of 7 when applying.

Proof of language proficiency: Romance languages (French, Italian, Spanish, Portuguese)

• You will need proof of language proficiency of at least B2 level. Please note: Some universities require that you submit proof of C1 proficiency.
• You can provide proof by submitting your Abitur certificate or by other standardized testing procedures (e.g. DELF, DALF, DELE, DIPL, etc.)
• More information is available at the Language Center’s website
• If you are unsure whether your proof of language proficiency is valid and/or sufficient, please contact

Attention: Proof of language proficiency via the Abitur

Within the framework of ERASMUS study and ERASMUS+ internship, Bachelor students can obtain proof of language proficiency for level B2 based on their Abitur. This is possible for the languages English, French, Spanish and Italian, if all conditions are fulfilled and confirmed by the Abitur certificate:

• The language was your 1st, 2nd or 3rd foreign language at the Gymnasium, and
• you have continued the language up to the Abitur and have taken an examination (oral or written) in it, and
• you have completed the language in the Abitur examination with at least the grade "still good" = 10 points.
• Not sufficient is if you have learned the language in question as a late starting language (from the 10th grade).

• If all these conditions are met, the Abitur certificate counts as proof of a language certificate for B2. However, it is important to note that the information on the Abitur certificate, especially if it indicates a language level of B2+/C1, is only indicative. These do not necessarily reflect the academic language level required for a C1 certificate.

• Students who wish to prove their knowledge at C1 level must therefore take an official language test. Recommended tests for this are the TOEFL iBT or the Academic IELTS. These tests are internationally recognized and provide a precise and reliable assessment of your language skills at an academic level.

The application deadline in winter semester 25/26 for a study visit in winter semester 26/27 or summer semester 27:

December 8, 2025 to January 15, 2026.

The application runs online via our application portal Mobility-Online. For more information, please click on the tab "Online application portal".

Please also note the info event on the application process. The information event will be held once in German and once in English. More information under "First Information / Information events" (at the top of this page).

You will need the following documents for a successful application:

• Passport photo - The passport photo does not have to be biometric. However, please make sure it has a neutral background.
• Certificate of enrollment for the current semester - You can download the certificate of enrollment as a PDF document from the KU Student Services.
•  Language certificate for the language of study - For further information on the language certificate, please read the information on the language requirements on this page or read the information from the Language Center (for students at the Eichstätt campus)
  • Template: Language Proficiency Report -
•  Official Transcript of Records in English - The Transcript of Records is a document that lists all courses and the respective grades you have earned at the KU. Please apply for your Transcript of Records in English at the Examination Office in good time. 
  • DFS BA students going to Rennes: Please upload your Abitur certificate, as they do not yet have a Transcript of Record
  • DFS BA students who have returned from Rennes: Submit your transcript of records from the KU and your official "Relevés de Notes". The document "non certifié" is not valid!
  • MA students in their first semester: Submit the transcript of records of your Bachelor's program in English and your Bachelor's certificate.
  • MA students in higher semesters: Submit the transcript of records of your Bachelor's program in English as well as your Bachelor's certificate and the transcript of records of your Master's program at the KU
• Course Request List (or: the preliminary course list) - The Course Request List is a preliminary list of courses to help you get an overview of the courses offered at the partner university. Please note:
  • Please only use the information that is currently available on the partner university's website.
  • It is important that you do not contact the partner university directly in this matter, as this will result in your exclusion from the application process.
  • Please note that a separate Course Request List must be available for each university for which you are applying.
  • Upload all Course Request Lists together in one PDF document.
  • Template: Course Request List:Download - only valid for internal applications to the KU.

• Letter of motivation: Create this document in the language in which you will be studying abroad - In the letter of motivation you explain

  • why you are applying for this exchange program.

  • why you are interested in the university of your first choice.

  • how the exchange can contribute to your academic and professional development.

  • Please note:

    • Address the letter to the selection committee of the exchange program of your first choice (Erasmus+ or the faculty's own program).

    • Upload this document in PDF format.

• If applicable: Proof of volunteer work at the KU with AK International or ESN not more than two years ago.

How to submit a successful application

Step 1: Registration in the application portal Mobility Online

• Start by registering via this link: Registration for application
• Fill out the registration form with your details and your preferred universities.
• Please note that the order of your preferred universities cannot be changed at a later date.
• The registration form must be completed all at once.
• You can download a guide here: Guide to registration

Step 2: Upload your documents

• Confirmation e-mail: Once you have successfully registered, you will receive a confirmation e-mail. You can then log in using the link contained in the email: Login for application
• View workflow: After logging in, you will find your personal workflow in which you can upload your documents step by step.
• You will find a list of the required documents in the section above on this page: Documents for the application
• Also pay attention to the yellow help texts in your workflow in Mobility Online, which provide you with further information and tips.

Please note the application deadlines!

• To ensure a smooth process, we recommend that you register as early as possible and upload your documents within the given deadlines.
• Please ensure that all steps are completed carefully and within the specified deadlines.

Good luck with your application!

Technical notes:

• When you enter the user ID, Mobility Online distinguishes between upper and lower case!
• In case you forget your password, you must change it at the KU web service!
• Authentication is always effected with the KU user ID (for example ggs1234 and the corresponding password).

Contact persons

In case of technical questions re. online application:

• Katja Ketterle: mobility-online@ku.de

In case of questions re. available programs for the Eichstätt campus:

• Stephany Koujou (all programs): outgoing@ku.de

In case of questions re. available programs for the Ingolstadt campus:

• Armelle Langenwald (Erasmus+ and own faculty programs): outgoing@ku.de
• Stephany Koujou (UNIVERSITY-WIDE): outgoing@ku.de

Further documents Erasmus+ (after having been selected by the KU)

AFTER having been nominated by the KU, but BEFORE students start their Erasmus+ semester abroad:

• Form: Insurance declaration and safety instructions (required form)
• Transcript of Records in English (if explicitly requested by the host university for the application) - please request this document at the Examinations Office
• Form: Returning an Erasmus place of study

IMMEDIATELY after arrival at the host university: 

• Form: Arrival Confirmation

AFTER the start and BEFORE completion of the Erasmus+ semester abroad

• Form: Request for extension of the Erasmus+ study stay
• Form: Departure Confirmation

AFTER completion of the Erasmus+ semester abroad

• Template: Declaration for carpooling
• Template: Experience report Erasmus+